Purchasing

The Purchasing Coordinator provides administrative and transactional support across the Purchasing function and the teams it serves. This role supports construction, special projects, manufacturing, and other operational needs through accurate data entry, supplier follow-up, subcontract administration, reporting, order tracking, expediting, and document control.

Title:

Purchasing Coordinator

Department:
Supply Chain

Classification:
Non-Exempt

Date Updated:
August 2026

The Purchasing Coordinator provides administrative and transactional support across the Purchasing function and the teams it serves. This role supports construction, special projects, manufacturing, and other operational needs through accurate data entry, supplier follow-up, subcontract administration, reporting, order tracking, expediting, and document control.

The position works within established processes and approvals, escalating pricing, scope, supplier, schedule, compliance, and contract exceptions to the appropriate Purchasing Specialist. The role does not independently select suppliers, negotiate terms, approve substitutions, make award decisions, or authorize commitments.

This position will be expected to operate in line with our client’s workplace values:

• Safety:
  Makes the prevention of injuries and vehicle incidents a top priority.
• Integrity:
  Is truthful and honest in words and actions.
• Empathy:
  Understands and appreciates customers’ and teammates’ perspectives.
• Urgency:
  Gives immediate attention to important tasks without compromising safety.

The Purchasing Coordinator provides administrative and transactional support across the Purchasing function and the teams it serves. This role supports construction, special projects, manufacturing, and other operational needs through accurate data entry, supplier follow-up, subcontract administration, reporting, order tracking, expediting, and document control.

The position works within established processes and approvals, escalating pricing, scope, supplier, schedule, compliance, and contract exceptions to the appropriate Purchasing Specialist. The role does not independently select suppliers, negotiate terms, approve substitutions, make award decisions, or authorize commitments.

• Provide subcontract administrative support by reviewing request packages for completeness, preparing documents from approved templates, coordinating vendor review, tracking status, and facilitating execution after required approvals; process authorized revisions and change orders; maintain required backup, naming, routing, and records; track insurance certificates, trade-specific attachments, and project flow-down requirements; and elevate missing or nonstandard items.
• Provide administrative and transactional Purchasing support for construction, special projects, manufacturing, third-party welding, and other operational needs.
• Review purchasing requests for required job, supplier, item, quantity, pricing, delivery, and supporting information; follow up on incomplete or inconsistent requests before entering approved purchase orders, releases, acknowledgements, and confirmations in designated systems.
• Enter usage orders and related supplier-order data for active-job pre-buy, lump-sum, and bulk purchase orders to keep material usage and pricing trackers accurate and current.
• Expedite supplier submittals requested by Purchasing Specialists; track receipt and approval status, follow up on outstanding documents, distribute submittals to designated contacts, and distinguish supplier-submitted documents from technically approved submittals.
• Organize and maintain purchasing project folders as jobs commence, ensuring quotes, purchase orders, acknowledgements,…