Sr Occupancy Planner

Overview

Job Title Sr Occupancy Planner

Job Description Summary The Senior Occupancy Planner is responsible for delivering strategic and tactical space planning expertise to support effective management of supply, capacity, and demand across a client’s real estate portfolio in the US and Canada. This role plays a key part in optimizing space utilization by developing layout options, reorganization strategies, and occupancy solutions that align with evolving business needs.

The role also has direct responsibility for move-management across the portfolio. This is a hybrid-role that will also have oversight of a facilities management service delivery for a portion of the portfolio including management of a distributed team.

Key responsibilities include managing day-to-day change requests, leading strategic planning initiatives, coordinating with stakeholders, and contributing to site(s) strategy through space and occupancy analysis. The Senior Occupancy Planner also ensures the integrity of space data, including CAD floor plans, and provides utilization metrics to inform decision-making. This role requires strong analytical skills, project leadership, and the ability to collaborate across teams to deliver efficient, data-driven space solutions that enhance workplace functionality and employee experience;

move management coordination; budget development and oversight, accruals, forecasting.

• Develop and maintain site-level occupancy plans, including headcount forecasts, seat supply projections, stacking plans, and scenario modeling.
• Lead strategic occupancy planning efforts, including migration plans, restacks, consolidations, and relocations.
• Analyze space utilization data through methods such as space walks and reporting tools to identify opportunities for efficiency and cost savings.
• Create conceptual and detailed layouts, stack plans, and floor plans using AutoCAD and other design tools.
• Coordinate and manage weekly small/large group moves and monthly site-to-site relocations in partnership with Facilities, Project Management, and external vendors.
• Implement move plans in accordance with approved occupancy strategies and adjust plans as business needs evolve (e.g., mergers, acquisitions, reorganizations).
• Conduct site surveys, floor plan audits, and data collection to ensure space data accuracy and compliance with client standards.
• Maintain and update CAFM/IWMS systems (e.g., iOffice, TRIRIGA), including CAD floor plans and space allocation data.
• Facilitate neighborhood planning sessions, move meetings, and town halls to support change management and communication efforts.
• Provide space utilization analysis and reporting, including trends in hiring, terminations, vacancy, and forecast accuracy.
• Present findings and recommendations to clients and internal teams through operational reports and presentations.
• Collaborate with key stakeholders to align space planning with business objectives and operational requirements.
• Recommend process improvements and innovations to enhance service delivery, cost efficiency, and data integrity.
• Support budgeting efforts for capital and operating expenses related to occupancy planning and facilities management.
• Oversight of expense management for distributed-leased facilities management.
• Mentor junior planners, facility managers and facility coordinators to contribute to team development and knowledge sharing.
• Ensure adherence to client playbooks, policies, and space planning standards.
• Move/add/change management oversight, planning, execution and budgeting

• Analytical Thinking: Ability to interpret space data and develop actionable planning strategies.
• Communication: Strong verbal, written, and visual communication skills for engaging stakeholders and presenting findings.
• Client Focus: Builds trust and maintains strong relationships with internal and external partners.
• Attention to Detail: Ensures accuracy in data management, reporting, and documentation.
• Problem Solving :
  Identifies space-related challenges and develops creative, data-driven solutions.
• Collaboration: Works effectively within cross-functional teams to deliver integrated workplace…