Operations & Facilities Manager

Location: Richmond, VA
Job Benefits Category: Regular Full-time
Classification: Administrative
FLSA Status: Exempt
Expected

Hours:

7:00 a.m.

- 4:00 p.m.
Salary Range: $75,
Department: Operations
Start Date: May 1, 2026

Sabot School, a progressive Preschool‑Grade 8 school in Richmond, and a leader in the Reggio Emilia Approach®, seeks an Operations & Facilities Manager.

The Operations & Facilities Manager provides strategic and operational leadership for the care, maintenance, safety, and long‑term sustainability of Sabot School’s campus, buildings, grounds, and infrastructure.

This role ensures that all physical and operational systems of the school function effectively, safely, and efficiently to support the school’s mission and daily operations. The position oversees facilities management, capital planning, maintenance programs, contractor and vendor relationships, and campus technology infrastructure.

The Operations & Facilities Manager combines strategic planning with hands‑on operational oversight, ensuring high standards of campus stewardship while responding effectively to day‑to‑day facility needs. This role requires both systems‑level thinking and the ability to address routine maintenance and minor repairs when appropriate.

• Responsible for the overall condition, safety, and functionality of all campus buildings, grounds, and physical plant infrastructure.
• Develop and implement long‑term facilities maintenance and capital replacement plans.
• Establish and manage preventive maintenance programs for building systems, equipment, and grounds.
• Monitor life‑cycle needs of major systems (HVAC, roofing, mechanical, electrical, plumbing, etc.).
• Support planning and execution of campus improvements, renovations, and construction projects.
• Work with the Director of Finance on budget and budgetary planning for maintenance, repairs, replacements, and improvements.

• Manage daily facilities operations, work order systems, and maintenance response processes.
• Perform or coordinate routine maintenance, troubleshooting, and basic repairs as appropriate.
• Ensure buildings, systems, and grounds remain operational, safe, and compliant with applicable standards.
• Responsible for campus readiness for weather events, emergencies, and seasonal conditions.
• Monitor and manage inventory of maintenance supplies, tools, and equipment.

• Source, evaluate, and manage contractors, service providers, and vendors.
• Coordinate contracted services, including mechanical systems, landscaping, custodial services, repairs, and specialized maintenance.
• Develop scopes of work, review proposals, and monitor project execution.
• Ensure quality control, cost efficiency, and timely completion of all contracted work.
• Work with the Director of Finance on all facilities‑related contracts.

• Support the Director of Finance to ensure the operational reliability of campus technology infrastructure, including networks, hardware, systems, and physical technology assets.
• Coordinate installation, maintenance, and replacement of technology equipment and infrastructure.
• Partner with technology service providers to maintain secure, reliable, and scalable systems.
• Support planning for technology upgrades, infrastructure improvements, and future capacity needs.

• Ensure compliance with applicable health, safety, building, and environmental regulations.
• Support campus safety systems, including fire protection, security systems, and emergency infrastructure.
• Coordinate required inspections and maintain documentation of compliance.
• Contribute to emergency preparedness related to facilities and infrastructure.
• Identify operational risks and implement mitigation strategies.

• Assist with facilities and operations budgeting, forecasting, and cost management.
• Monitor expenditures related to maintenance, repairs, utilities, and capital projects.
• Identify cost‑effective solutions and efficiency improvements.
• Support long‑term financial planning for campus…