Experienced Preschool Operations Coordinator - Leadership Team

Role

Experienced Preschool Operations Coordinator at Primrose School of Aliana - 11225 Markdow Road Richmond, TX 77407

Primrose School of Aliana is seeking a highly organized, proactive, and operationally strong Operations Coordinator to join our School Leadership Team.

This is a leadership-level operations role for someone who thrives on keeping a childcare center organized, compliant, appropriately staffed, and running smoothly every day. The Operations Coordinator will work closely with the School Director, Education Coach, and Ownership Team, with primary accountability for school operations, Texas Child Care Licensing compliance, staffing coordination, employee relations, health and safety, facilities, and administrative execution.

The ideal candidate is a hands-on leader who notices problems before they become problems, follows through without constant direction, holds others accountable professionally, and is comfortable moving throughout the school rather than managing operations exclusively from an office.

• Exclusive and time-tested Balanced Learning curriculum
• Competitive pay and benefits
• Oversee day-to-day operational readiness and help ensure smooth school operations.
• Ensure ongoing compliance with Texas Minimum Standards, Primrose Schools standards, and applicable health and safety requirements
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• Conduct regular operational, classroom, ratio, safety, and compliance checks.
• Maintain licensing documentation and ensure required records are complete, current, organized, and inspection-ready.
• Coordinate and maintain required emergency drills, incident documentation, medication records, inspections, certifications, and compliance calendars.
• Serve as a key point of contact for licensing representatives, inspectors, vendors, and other operational partners.
• Identify compliance or operational concerns promptly and ensure corrective actions are completed.

• Coordinate daily staffing and classroom coverage to maintain ratios and meet operational needs.
• Monitor attendance, punctuality, scheduling, breaks, call-outs, and staffing coverage.
• Support recruiting, interviewing, onboarding, orientation, and training of new employees.
• Maintain employee files, training records, certifications, and required employment documentation.
• Partner with the Director and Ownership Team on employee coaching, counseling, performance concerns, attendance issues, and corrective action.
• Help establish a culture of accountability, professionalism, teamwork, reliability, and strong communication
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• Address day-to-day employee concerns promptly and professionally while escalating significant matters appropriately.

• Help ensure the school remains safe, clean, organized, and inspection-ready at all times.
• Conduct routine facility and safety walkthroughs and follow through on identified issues.
• Coordinate maintenance requests, repairs, vendors, inspections, and operational supplies.
• Ensure required health, sanitation, supervision, transportation, and emergency procedures are consistently followed.
• Support accurate accident/incident reporting and appropriate follow-up.
• Maintain accountability for operational supplies, equipment, and school assets.

• Maintain accurate operational records, reports, calendars, checklists, and documentation.
• Ensure operational systems and school management tools are used consistently and accurately.
• Assist with staff scheduling, payroll/timekeeping review, purchasing, inventory, and expense documentation.
• Track operational deadlines and ensure assigned action items are completed on time.
• Develop and improve procedures, checklists, and workflows that make…