Director of Facilities and Operations Job Richmond area,Virginia USA,Management

St. Stephen’s Church is a dynamic, innovative, and diverse parish, one of the largest in the Episcopal Church with six Sunday services and an average weekly in-person worship attendance of approximately 800, with 350 more joining online. But our life and ministry extend far beyond our sanctuary. Our mission is to be a community of hospitality, healing, and hope, sharing the love of Christ.

One way we embody this mission is by serving as a hub of daily connection and activity, with formation programs for all ages, twice-weekly parish suppers, health and wellness classes, community events, and more. On our campus, we have a café open six mornings a week, a Saturday morning farmers market, an independent preschool, a retail gift shop, two popup art galleries, and a food pantry.

We are seeking a Director of Facilities and Operations to support this dynamic range of ministries by overseeing the care of our buildings and grounds and the staff who steward their use. The director will report to the Executive Director of Finance and Administration and will supervise members of the sexton (facilities) team, a part-time café manager, and a part-time church supper coordinator.

Key Responsibilities

Manage and supervise a facilities staff team of four full-time sextons, one part-time kitchen manager/chef, and one part-time café manager:

Schedule adequate facilities staff coverage for all on-site events
Maintain work schedules, develop maintenance procedures, and assign tasks to the sexton team (e.g. room use and set up, cleaning and small repairs, support for audio/visual systems, etc.)
Oversee team dynamics and provide individual coaching to team members to develop their competencies and resolve any conflicts that arise
Coordinate with kitchen manager/chef on weekly schedule of events, procurement needs, health and safety protocol, etc.
Supervise the café manager and monitor procurement needs

Oversee building operations and improvements:

Coordinate with vendors for maintenance, repair, and capital projects
Oversee the facilities department budget, submit vendor invoices for payment, and ensure that maintenance/repair costs remain within the approved budget
Work with the Executive Director to administer service contracts and agreements, and provide oversight of the bid process, approvals, and compliance
Coordinate with a cleaning company to ensure clean offices and public spaces
Work with the Executive Director to manage and help delegate key procurement needs for buildings and grounds and church ministry functions

Coordinate with our contract security team and serve as point person on emergency response procedures:

Ensure adequate security coverage, using an approach that balances hospitality and safety
Oversee the maintenance and implementation of our emergency response plan Manage routine health and safety inspections

Attend weekly staff meetings and serve as a staff representative on the Buildings and Grounds Committee:

Attend Tuesday full staff meetings, and other smaller team meetings as needed.
Lead monthly Buildings and Grounds Committee meetings
Submit annual buildings and grounds-related budget requests
Develop and maintain short- and long-term capital needs assessment and capital projects list

Work with the sextons and outside vendors to ensure the care and upkeep of the church grounds:

Process burial requests, maintain records, and supervise the maintenance of the Garden of the Holy Spirit, our memorial garden
Oversee the upkeep of the church grounds, including landscaping, trash removal, snow removal, parking lot safety, etc.

Work with the Executive Director to ensure that the church has updated and secure equipment and technology, including major appliances, telephone and office equipment, and computer…