VCUarts Events Coordinator; part-time

The Virginia Commonwealth University School of the Arts (VCUarts) seeks a part-time Event Coordinator to serve as the primary point of contact for planning, coordinationand execution of events for VCUarts. This position is a member ofthe Communications team within the School and reports to the Director of Communications and Marketing.

School Of The Arts MBU

Deans Office Arts

We’re a public, nonprofit four-year artand design school within a major research university, and offer 18bachelor’s degrees and five master’s degrees. Located in Richmond,Virginia—one of the nation’s most artistic cities, VCUarts is avibrant community of creators, performers and scholars dedicated topushing boundaries and tackling challenges far beyond traditional arts practices.

The Virginia Commonwealth University School of the Arts (VCUarts) seeks a part-time Event Coordinator to serve as the primary point of contact for planning, coordination and execution of events for VCUarts. This position is a member of the Communications team within the School and reports to the Director of Communications and Marketing.

• Lead the planning and execution of VCUarts events, including
  
  Dean's office and leadership events, academic ceremonies(Commencement), and other signature events.
• Develop event timelines, budgets, logistics, and staffing plans while coordinating venues, vendors, catering, technology, andon-site operations.
• Partner with Communications and Marketing team, VCUarts leadership, Development and Alumni Relations, and academic units to deliver events aligned with strategic priorities and branding.
• As a member of the VCUarts Office of Communications team, andas a communications and marketing professional, the Event Coordinator will collaborate closely with VCU Enterprise Marketing and Communications to align content, storytelling and brand positioning with institutional priorities and standards.
• Evaluate event outcomes and implement continuous process improvements.
• Demonstrate proven ability to coordinate across multiple stakeholders and manage competing priorities.
• Manage event timelines and oversee day-of operations.

• Serve as the primary point of contact for event planning and logistics, including venues, catering, AV needs, registration, staffing, signage, and vendor support.
• Plan calendars and coordinate approvals for all assets, plans, and content.
• Coordinate printed materials, promotional items, and event supplies.
• Manage vendor relationships, contracts, and event procedures while ensuring compliance with university policies.
• Keep projects moving from intake to completion; confirm the right people are involved and deliverables are accurate, approved, and submitted correctly.
• Maintain strong quality control across multi-channel deliverables (checklists, timelines, links, QR codes, approvals, version control).

• Coordinate with the Social Media Coordinator to promote events.
• Develop event communications, including web pages, emails, graphics, digital signage, RSVP forms and social media promotions in collaboration with communications and marketing team members.
• Maintain clear communication with campus partners, internal stakeholders and leadership.
• Bring excellent communication and interpersonal skills with a strong customer-service mindset.

• In close collaboration with the VCUarts Office of Finance, as well as the Director…