Administrative Assistant

Benefits

• Foodie Fridays
• 401(k)
• Employee discounts
• Health insurance
• Paid time off

A huge opportunity has arisen as Vuba expands and opens up a new Distribution Centre in the US! Join us at an exciting moment of growth as we open a brand new Distribution Centre in the US! We’re looking for an organised and enthusiastic Administrative Assistant to be part of something special from the early days. This is a unique opportunity to help launch a new operation, and play a hands on role in shaping new processes and ways of working.

As a founding member of the team, you’ll have the chance to make a real impact, grow with the business, and be part of a company that’s investing in its people, its technology, and its future.

• Maintain accurate inventory records in warehouse management or ERP systems.
• Conduct regular inventory audits and reconcile stock discrepancies.
• Generate inventory reports and track stock levels.
• Update records for incoming and outgoing goods.
• Process shipping and receiving documentation.
• Verify incoming shipments against purchase orders and invoices.
• Coordinate inbound and outbound deliveries with carriers and suppliers.
• Track shipments and resolve discrepancies.
• Process customer and internal orders through warehouse systems.
• Monitor picking, packing, and shipping activities to ensure accuracy and timeliness.
• Maintain documentation related to orders and returns.
• Schedule pickups and deliveries with transportation providers.
• Assist with planning storage locations and warehouse space utilisation.
• Support logistics and supply chain operations.
• Maintain warehouse documentation, reports, and records.
  
  Assist with compliance and safety documentation.
• Communicate with internal departments, vendors, and customers.
• Support warehouse management with operational reporting and audits.

• Previous warehouse or administrative experience.
• Strong computer skills including Microsoft Excel and Office applications.
• Excellent organizational and communication skills.
• Attention to detail and accuracy.
• Time management and multitasking ability.
• Problem solving and analytical skills.
• Knowledge of warehouse operations and logistics.
• Ability to work in a fast-paced environment.

• $40,000
• Regular Team Socials, Events and Celebrations.
• Company Bonus and Incentive Schemes.
• 11 Paid Time Off Days
• Regular Training and Development Opportunities.
• Career Growth and Progression Opportunities – it’s a fast growing business!
• On Site Parking.
• Foodie Fridays – The company buys you lunch once a month!
• 3:30PM Finish on Fridays.
• 2 ’Admin Hours’ a month.