Administrative & Marketing Coordinator

William Pitt – Julia

B. Fee Sotheby’s International Realty is one of the most respected and established real estate firms in the Northeast, with approximately 30 offices and more than 1,100 sales associates serving Connecticut, New York and the Berkshires. As an affiliate of Sotheby’s International Realty®, we combine the reach and recognition of a global luxury brand with deep local expertise.

We are seeking an organized, creative and tech-savvy Administrative & Marketing Coordinator to support our Ridgefield and New Canaan brokerages. This is an entry-level opportunity ideal for someone looking to build a career in marketing, real estate or business operations. The role combines day-to-day office support with hands-on experience in social media, digital marketing, technology and property marketing.

Working alongside our senior Marketing Coordinator and office leadership, this individual will help ensure both offices operate smoothly while providing responsive, high-quality support to our sales advisors.

No two days in this role will look exactly the same. You may help an advisor prepare for a new listing launch, create social media content, troubleshoot a technology question, coordinate marketing materials or assist with the day-to-day needs of the office.

You will become an important resource for our advisors and office leadership while gaining exposure to the marketing, technology and operations behind a leading luxury real estate company.

• Support the day-to-day operations of the Ridgefield and New Canaan offices
• Provide administrative assistance to office leadership and sales advisors
• Help maintain organized, professional and welcoming office environments
• Assist with phones, office communications, supplies and other general office needs
• Coordinate with the senior Marketing Coordinator to ensure appropriate coverage and consistent support across both locations
• Help maintain organized workflows, files and processes that support advisor productivity

• Assist advisors with property marketing and listing launches
• Coordinate marketing requests with the company’s corporate marketing and design teams
• Help create and update presentations, flyers, social media graphics and other promotional materials
• Support the execution of print and digital marketing campaigns
• Ensure marketing materials align with Sotheby’s International Realty brand standards
• Assist with special marketing projects, office initiatives and events as needed

• Assist with social media content for the offices and individual sales advisors
• Create and adapt content for Instagram, Facebook and other relevant platforms
• Help advisors utilize social media tools and company-provided marketing resources
• Stay current on social media trends, platform updates and content best practices
• Serve as a helpful first point of contact for common technology and platform questions
• Assist advisors with company CRM systems, marketing platforms and digital tools
• Troubleshoot basic technology issues and elevate more complex needs when appropriate
• Help advisors become more comfortable and effective with the technology available to them

• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Comfortable using Instagram, Facebook and other social media platforms
• Familiarity with Canva or similar design tools
• Strong general technology skills and willingness to learn new platforms
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Positive, professional and service-oriented approach
• Comfortable working independently while also collaborating closely with a team
• Interest in marketing, real…