Campus Fiscal Manager

Job Description

Under the direction of a designated campus administrator, this position actively participates in campus fiscal functions, impacting campus accounts, funds, and budget management. The Campus Fiscal Manager uses accounting principles and business office management practices to support the budget and financial needs of the campus, ensuring compliance with all College fiscal principles and processes.

• Use college ERP software to record, store, maintain, and analyze financial information, including assigning revenues and expenditures to appropriate accounts and posting appropriate records. Determine whether expenditures comply with valid procedures and budgetary constraints and prepare journal entries and correct campus users’ errors.
• Examine large volumes of invoices and expense vouchers to verify obligations and post appropriate records. Maintain electronic records and files related to accounting activities. Initiate requisitions for purchase orders and request for proposals (RFP) or quotes (RFQ) following purchasing guidelines.
• Serve as a resource to college employees and provide responsive, high‑quality service to representatives of outside agencies and members of the public with accurate, complete, and up‑to‑date information in a courteous, efficient, and timely manner.
• Compile and analyze data for special and regular financial reports. Summarize financial data and analyze quarterly budget spreadsheets to identify any problem areas.
• Advise campus leadership on effective use of resources and best budgeting practices. Coordinate and balance annual budget submissions from all departments across the campus. Provide budget training to all levels of positions at the campus.
• Act as the designated buyer for the campus, training and advising staff and faculty on purchasing guidelines and procedures. Work with campus departments, vendors, Risk Management and Purchasing Department to ensure Certificates of Insurance are current and compliant with CMC policy.

• Receive specialized payments and apply specialized charges on student accounts. Make corrections to student accounts form for applied payments and charges. Verify refunds to students and refund petitions are accurate. Process residence hall deposits, forfeits, fees and other transactions.
• Lead campus staff engaged in receiving money from students, safeguarding funds, arranging transfer to and from the bank, reconciling prior‑day cash receipts, and training staff on student account procedures.
• Monitor student payment plans, review delinquent accounts, and determine follow‑up communication. Process monthly collection letters for student accounts that are 30/60/90 days past due.
• Coordinate action with business office holds and process campus exceptions that extend credit to students who meet special criteria, following policy and approval of the campus dean. Follow up to ensure payments are made according to the agreement.
• Provide responsive, high‑quality service to students and parents with accurate, complete, and up‑to‑date information, including maintaining adequate financial aid knowledge.
• Handle confidential issues and exercise appropriate judgment when answering questions. Maintain confidentiality requirements of FERPA.
• Perform other duties as assigned.

• Bachelor’s degree in accounting, finance, or related field, and three years of related experience, or equivalent education and experience that provides the necessary knowledge, skills, and abilities to perform the functions of the position.
• Knowledge of generally accepted accounting principles and practices; business office operations; budgeting; profit and loss statements; record‑keeping management systems and techniques.
• Quantitative and qualitative analysis skills; ability to organize, prioritize workload, meet deadlines, perform accurate calculations, utilize automated computer programs, and prepare financial reports and spreadsheets.
• Familiarity with Microsoft Office, especially Excel.
• Supervisory experience (beneficial but not required).

• Bilingual in English and Spanish or…