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Office Administrator/ Coordinator Admin Assistant

Site Administrative Assistant

Job in Rimouski, Province de Québec, Canada
Listing for: Borea Construction
Full Time position
Listed on 2026-02-21
Job specializations:
  • Administrative/Clerical
    Office Administrator/ Coordinator, Admin Assistant
Job Description & How to Apply Below

Discover positive energy here!
Harnessing the power of the sun and wind to generate something big.

Your mission should you accept it:

The Site Administrative Assistant manages all the administrative tasks on site and provides a global assistance to the project manager and the project management team.

Do you have what it takes? Positive energy and...

  • Handle all administrative correspondence relating to managing a construction project;
  • Process the hiring form, sends it to the payroll department, and enters information in the tree structure;
  • Keep track of the time sheets for workers and processes them;
  • Be responsible for the Compliance Hiring Program in each province and must verify that each subcontractor meets the requirements before starting work;
  • Help the Project Manager and the Project Engineer with contracts, as well as data entry and monitoring in the management software;
  • Direct, record, and file all communications and contractual transmissions;
  • Ensure that the meeting minutes are uploaded in the management software;
  • Ensure the archiving of the project records is performed;
  • Validate that the quality requirements are included in the subcontractor’s or supplier’s contract;
  • Ensure to the application of the Administrative Plan on site;
  • Perform any other related duties.

    • What you will do to complete this mission successfully:

  • High school diploma and college degree in secretarial work or office administration;
  • 2 to 5 years of experience in similar functions;
  • Knowledge of the construction industry considered an asset;
  • Excellent proficiency in Suite Office;
  • Fluent in written English;
  • High geographical mobility;
  • Valid driver license;
  • Ability to work in teams and communicate both verbally and written;
  • Autonomy, discretion and high administrative rigor.
    • Note that applications are not being accepted from your jurisdiction for this job currently via this jobsite. Candidate preferences are the decision of the Employer or Recruiting Agent, and are controlled by them alone.
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