Accounting Supervisor

Position is available in Rio Rancho, NM. Hybrid or remote work is not available for this position.

SUMMARY The Accounting Supervisor is primarily responsible for overseeing Accounts Payable operations within a government contracting environment while assisting with broader accounting functions as needed. This role ensures the timely and accurate processing of vendor invoices, subcontractor payments, employee expense reports, and disbursements while maintaining compliance with company policies, GAAP, FAR, DFARS, and DCAA requirements. The Accounting Supervisor provides day-to-day leadership to Accounts Payable staff, supports month-end close activities, contributes to audit readiness, and collaborates with internal departments to ensure efficient and compliant accounting operations.

KEY RESPONSIBILITIES Oversee daily Accounts Payable operations, ensuring timely and accurate processing of vendor invoices, subcontractor invoices, employee expense reports, payment runs, and account reconciliations

Supervise and develop Accounts Payable staff; assign work, review performance, provide training, and promote accountability and continuous improvement

Review and approve invoice coding and payment transactions to ensure compliance with company policies, contract requirements, and applicable regulations

Monitor vendor accounts, resolve invoice and payment discrepancies, and maintain positive relationships with vendors and internal stakeholders

Ensure compliance with GAAP, FAR, DFARS, and DCAA requirements related to accounts payable and accounting operations

Assist with month-end and year-end close activities, including account reconciliations, accruals, journal entries, and supporting schedules

Support project accounting, general ledger, payroll, billing, and other accounting functions as needed to meet departmental deadlines and business requirements

Assist with internal, external, and DCAA audits by preparing documentation and responding to auditor requests

Review accounts payable processes and identify opportunities to improve efficiency, strengthen internal controls, and reduce processing cycle times

Support cash management activities by assisting with payment planning, cash forecasting, and vendor payment scheduling

Maintain accurate accounting records and ensure documentation is retained in accordance with company policies and regulatory requirements

Collaborate with Contracts, Payroll, Billing, Human Resources, and Program Management teams to support operational and compliance objectives

Prepare and analyze AP-related reports, aging schedules, and other financial information for management review

Serve as a backup for other accounting functions and provide cross-functional support during peak workloads, staff absences, and special projectsQUALIFICATIONSEducation and Experience Bachelor’s degree in accounting, Finance, Business Administration, or equivalent experience5-7+ years of progressive accounting experience, including significant Accounts Payable responsibility2+ years of supervisory or team lead experience preferred

Experience in government contracting strongly preferred

Experience with month-end close, account reconciliations, and financial reporting support

Experience with Deltek Costpoint or similar ERP system preferred

Experience supporting internal, external, and DCAA audits

Experience working with subcontractor invoicing and government contract requirements preferred.

Knowledge, Skills, and Abilities Strong knowledge of Accounts Payable processes, internal controls, and accounting principles (GAAP)
Working knowledge of government contracting regulations, including FAR and DFARSUnderstanding of project accounting, cost allocation, and indirect rate environments

Strong leadership, coaching, and team development skills

Excellent attention to detail and organizational abilities

Strong analytical and problem-solving skills

Ability to manage multiple priorities and meet deadlines in a fast-paced environment

Strong written and verbal communication skills

Ability to maintain confidentiality and exercise sound judgment

Proficiency with Microsoft Excel and accounting/ERP systems

Ability to collaborate effectively across departments and build strong working relationships

Commitment to continuous process improvement and operational excellence WORK ENVIRONMENT AND

PHYSICAL REQUIREMENTS Work is primarily performed in an office environment

Occasional extended hours may be required during close cycles and audits

Physical activities include sitting,…