Administrative Assistant – Project Support
Job in
Rio Rancho, Sandoval County, New Mexico, 87144, USA
Listed on 2026-07-21
Listing for:
HKA Enterprises
Full Time
position Listed on 2026-07-21
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Data Entry, Clerical, Virtual Assistant/ Remote Admin
Job Description & How to Apply Below
Construction & Utility Projects
· Administrative Support
· Rio Rancho, NM Pay: $18.50 per hour
- Serve as the first point of contact — professionally answer calls, respond to inquiries, and welcome visitors
- Provide administrative support to project managers, project teams, and local leadership
- Manage document control—ensure team compliance with document management protocols and support file uploads and sharing
- Coordinate meetings including agendas, summaries, scheduling, room setup, presentation materials, and meal ordering
- Prepare and edit reports, presentations, and data compilations for client and internal use
- Develop and format professional PowerPoint presentations for client meetings, training, and internal reviews
- Track project schedules, deliverables, and action items; support project reporting and KPI tracking
- Maintain project document repositories and version control
- Coordinate travel arrangements and logistics for project teams
- Assist with onboarding project personnel; support filing, time reporting, and training hour tracking
- Handle confidential and sensitive information with discretion
- High school diploma or equivalent
- 3+ years of administrative, project coordination, or office management experience
- Proficiency in Microsoft Office Suite — Outlook, Word, Excel, PowerPoint, and Teams
- Proficiency in Microsoft Teams, SharePoint, and Adobe Acrobat
- Experience supporting construction, utility, or infrastructure projects
- Valid New Mexico driver's license with no major infractions
- Strong written and verbal communication skills with high attention to detail
- Ability to manage multiple priorities in a fast-paced environment
- Nice to have:
Experience in a public utilities operations environment - Advanced or specialized training in administrative support
- Ability to travel between project sites, client offices, and the local office as needed
- Proven self-starter with strong organizational skills and high level of professionalism
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