NMSi Administrative Assistant

Job Details:
Job Description

The Administrative Assistant provides comprehensive administrative, operational, and organizational support to leaders, teams, and business organizations of varying sizes. This role serves as a key partner in enabling organizational effectiveness by managing day to day administrative activities, coordinating events and communications, and supporting business operations. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment while maintaining a high degree of professionalism, discretion, and customer focus.

• Provide administrative support to managers, leaders, and teams by coordinating daily activities and business operations.
• Manage complex calendars, schedule meetings, coordinate appointments, and resolve scheduling conflicts.
• Coordinate domestic and international travel arrangements, including expense reporting and reimbursement processes.
• Organize and maintain conference rooms and meeting logistics, including virtual and onsite meetings.
• Plan, coordinate, and execute team events, offsites, employee engagement activities, and organization-wide meetings.
• Prepare, edit, and distribute business communications, including emails, reports, presentations, meeting materials, and correspondence.
• Screen and manage incoming communications, directing inquiries to the appropriate individuals when necessary.
• Generate reports, presentations, and other business documentation using Microsoft 365 applications.
• Manage office operations, filing systems, records, and administrative processes.
• Monitor and maintain office supply inventory, coordinate purchases, and ensure resources are available to support business needs.
• Support budgeting and expense tracking activities in partnership with business leaders and finance teams.
• Represent the organization in site-wide and global administrative initiatives and projects.
• Collaborate with administrative and operational teams to support planning, communication, and organizational effectiveness.
• Maintain confidentiality and exercise sound judgment when handling sensitive business information.

• Strong organizational and time-management skills with the ability to effectively prioritize competing demands.
• Exceptional attention to detail and commitment to accuracy.
• Strong verbal and written communication skills.
• Sound judgment and discretion when handling confidential and sensitive information.
• Ability to work independently while remaining highly collaborative in a team-oriented environment.
• A proactive, self-directed approach with a strong sense of ownership and accountability.
• Strong problem-solving and critical-thinking skills with the ability to anticipate needs and identify solutions.
• Adaptability and flexibility in a fast-paced, changing business environment.
• Customer-service orientation with a focus on delivering high-quality support and building positive relationships.
• Ability to assess the urgency and importance of requests, communications, and business priorities and take appropriate action.
• Professional presence and the ability to interact confidently with employees, managers, executives, customers, and external partners.
• Strong interpersonal skills with the ability to influence, collaborate, and build effective working relationships across all levels of the organization.

• Minimum of 3 years of experience as an Administrative Assistant, Executive Assistant, or in a related administrative support role.
• Proficiency with Microsoft 365 applications, including:
  Outlook Teams Excel PowerPoint SharePoint Online.

• Bachelor's degree in Business Administration or a related field.
• Experience supporting managers, leadership teams, or technical organizations in manufacturing, engineering, operations, technology, or similar environments.
• Experience coordinating projects, tracking deliverables, and managing activities across multiple stakeholders.
• Familiarity with purchasing, finance, reporting, and business operations systems.
• Experience creating executive presentations, newsletters, communications, and business…