Finance Manager Accounts Payable Job Rio Rancho area,New Mexico USA,Finance & Banking

This job posting is for the contract year

RRPS Finance Department

240-day contract

Job Title:
Finance Manager Accounts Payable

Job Objective

To oversee the Accounts Payable operations of the Finance Department by ensuring timely and accurate payments, compliance with applicable requirements, and effective internal controls.

Minimum Qualifications

Bachelor's Degree preferred; equivalent experience may be substituted.
Minimum five (5) years of accounts payable, accounting, governmental finance, or related financial operations experience, with preference given for experience in public school or governmental accounting.
Minimum two (2) years of supervisory or leadership experience preferred;
Minimum of a Level I NMPED School Business Official (SBO) License or ability to obtain within one (1) year of employment;
Proficient in financial management software, Microsoft Office Suite (particularly Excel), and Google Workspace applications (particularly Google Sheets);
Working knowledge of applicable accounting principles, internal controls, and financial reporting requirements;
Such alternatives to the above qualifications as the Director of Finance may find appropriate and acceptable.

Knowledge, Skills, and Abilities

Thorough knowledge of accounts payable principles, practices, and procedures;
Working knowledge of applicable federal, state, and local laws, regulations, and Board policies affecting accounts payable operations;
Effective verbal and written communication skills;
Excellent interpersonal and customer service skills;
Strong analytical, organizational, problem-solving, and time-management skills, including the ability to establish priorities, meet deadlines, and manage multiple projects simultaneously;
Demonstrated ability to supervise, train, motivate, and evaluate staff;
Ability to work independently and collaboratively with district personnel, vendors, auditors, and outside agencies;
Sound judgment and discretion in maintaining confidentiality of sensitive information;
Leadership skills necessary to provide technical guidance, support, and direction to staff;
Understanding of GAAP and GASB guidelines.

Essential Job Responsibilities

Accounts Payable Administration

Direct and supervise all accounts payable activities of the Finance Department;
Oversee the timely and accurate processing of vendor invoices, payments, disbursements, and related financial transactions in compliance with applicable laws, regulations, Board policies, district procedures, and accounting standards;
Monitor accounts payable operations, vendor obligations, and payment workflows to ensure efficiency, accuracy, and timely resolution of discrepancies;
Ensure accurate maintenance of vendor records and supporting documentation, including collection and validation of W-9 forms and other required documentation;
Oversee annual IRS Form 1099 reporting, ensuring compliance with federal reporting requirements and filing deadlines.

Purchasing Card Administration

Serve as the Finance Department Billing Administrator for the District Purchasing Card (P-Card) program, including reconciliation, payment processing, compliance review, financial reporting, and resolution of billing discrepancies;
Monitor Purchasing Card transactions and statements to ensure appropriate documentation, compliance with district procedures, and timely payment;
Develop and maintain procedures related to Purchasing Card administration and collaborate with the Purchasing Department regarding cardholder administration, spending controls, and program compliance.

Leadership and Supervision

Supervise, assign, review, and evaluate the work of Accounts Payable staff;
Establish performance expectations, conduct evaluations, provide coaching, and address performance concerns in a timely manner.
Promote a collaborative, customer-focused work environment, and lead by example with the highest standards of integrity and professionalism;
Develop, implement, and maintain departmental procedures to promote efficiency, consistency, and accountability.

Compliance, Internal Controls, and Audit Support

Develop, implement, and monitor internal controls related to accounts payable operations;
Ensure compliance with…