Finance Manager Accounts Payable

Finance Manager Accounts Payable

Location:

Rio Rancho Public Schools District Office, Rio Rancho, New Mexico.

Starting Date:
Immediately.

To oversee the Accounts Payable operations of the Finance Department by ensuring timely and accurate payments, compliance with applicable requirements, and effective internal controls.

• Bachelor's Degree preferred; equivalent experience may be substituted.
• Minimum five (5) years of accounts payable, accounting, governmental finance, or related financial operations experience, with preference given for experience in public school or governmental accounting.
• Minimum two (2) years of supervisory or leadership experience preferred.
• Minimum of a Level I NMPED School Business Official (SBO) License or ability to obtain within one (1) year of employment.
• Proficient in financial management software, Microsoft Office Suite (particularly Excel), and Google Workspace applications (particularly Google Sheets).
• Working knowledge of applicable accounting principles, internal controls, and financial reporting requirements.
• Such alternatives to the above qualifications as the Director of Finance may find appropriate and acceptable.

• Thorough knowledge of accounts payable principles, practices, and procedures.
• Working knowledge of applicable federal, state, and local laws, regulations, and Board policies affecting accounts payable operations.
• Effective verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Strong analytical, organizational, problem‑solving, and time‑management skills, including the ability to establish priorities, meet deadlines, and manage multiple projects simultaneously.
• Demonstrated ability to supervise, train, motivate, and evaluate staff.
• Ability to work independently and collaboratively with district personnel, vendors, auditors, and outside agencies.
• Sound judgment and discretion in maintaining confidentiality of sensitive information.
• Leadership skills necessary to provide technical guidance, support, and direction to staff.
• Understanding of GAAP and GASB guidelines.

• Direct and supervise all accounts payable activities of the Finance Department.
• Oversee the timely and accurate processing of vendor invoices, payments, disbursements, and related financial transactions in compliance with applicable laws, regulations, Board policies, district procedures, and accounting standards.
• Monitor accounts payable operations, vendor obligations, and payment workflows to ensure efficiency, accuracy, and timely resolution of discrepancies.
• Ensure accurate maintenance of vendor records and supporting documentation, including collection and validation of W‑9 forms and other required documentation.
• Oversee annual IRS Form 1099 reporting, ensuring compliance with federal reporting requirements and filing deadlines.

• Serve as the Finance Department Billing Administrator for the District Purchasing Card (P‑Card) program, including reconciliation, payment processing, compliance review, financial reporting, and resolution of billing discrepancies.
• Monitor Purchasing Card transactions and statements to ensure appropriate documentation, compliance with district procedures, and timely payment.
• Develop and maintain procedures related to Purchasing Card administration and collaborate with the Purchasing Department regarding cardholder administration, spending controls, and program compliance.

• Supervise, assign, review, and evaluate the work of Accounts Payable staff.
• Establish performance expectations, conduct evaluations, provide coaching, and address performance concerns in a timely manner.
• Promote a collaborative, customer‑focused work environment, and lead by example with the highest standards of integrity and professionalism.
• Develop, implement, and maintain departmental procedures to promote efficiency, consistency, and accountability.

• Develop, implement, and monitor internal controls related to accounts payable operations.
• Ensure…