Executive Assistant

About the Organization Guntert & Zimmerman (G&Z) is a global heavy-duty concrete road construction equipment manufacturer. G&Z pioneered and introduced the first concrete highway and airport slipform paving equipment to the industry in 1956. This pioneering spirit has continued since then. Today, G&Z designs, engineers, and manufacturers a full range of concrete slipform pavers from our Ripon, California facility for multiple applications.

We excel at what we do, and we are proud to be a premium & high-quality equipment manufacturer in the US and to serve a global market.

At G&Z, we know that the key to success is our people, our strongest asset. We work hard to create diverse, inclusive teams that support our business in our production facility, when dealing with end-users, in transactions and sales, and constantly when collaborating. We're committed to creating a workplace where everyone feels like they belong. Whether you're a student, a new grad, or an experienced professional, G&Z has the right opportunity for you.

You will never stop learning here, and we will learn with you along the way.

Guntert & Zimmerman is a privately held manufacturer of specialized construction equipment headquartered in Ripon, California, serving customers throughout the United States and worldwide.

We are seeking an experienced, highly dependable and trustworthy Executive Assistant to provide direct support to the Owner/CEO and administrative support to other company executives and department leaders as needed.

This is a high-trust position with access to confidential company and personal information. The successful candidate must demonstrate exceptional discretion, sound judgment, professionalism and integrity.

Responsibilities will vary depending on executive schedules, travel, customer requirements, company events and current business priorities. The ideal candidate will be organized, adaptable, self-directed and comfortable working with minimal supervision.

The Executive Assistant reports directly to the Owner/CEO. The position also provides support to other executives and department leaders; however, the Owner/CEO’s priorities take precedence when scheduling or coordinating competing requests.

• Provide direct administrative and organizational support to the Owner/CEO and other company executives.
• Monitor, prioritize and respond to executive email and correspondence as authorized, ensuring important matters are brought to the Owner/CEO’s attention promptly.
• Maintain executive calendars, coordinate meetings and help executives stay ahead of appointments, commitments and important deadlines.
• Anticipate upcoming requirements and follow up with executives and departments to help ensure commitments, payments, projects and other time-sensitive matters are completed.
• Coordinate domestic and international travel for executives and company personnel, including airline reservations, hotels, ground transportation and related arrangements.
• Prepare, proofread, edit and organize company correspondence, quotations, technical specifications, presentations, contracts, NDAs and other business and legal documents.
• Maintain a high level of accuracy when working with technical, contractual, financial and confidential information.
• Organize meetings and executive visits, including conference-room preparation and arrangements for meals or refreshments when appropriate.
• Receive and assist customers, vendors and other business visitors in a professional manner.
• Assist in assembling quotations, sales contracts, engineering drawings and supporting documentation into formal customer contract packages.
• Prepare and maintain corporate records, meeting…