Administrative Assistant

Overview

Position Summary
We are seeking an Administrative Assistant to provide high-level administrative support to members of the leadership team and other key personnel, ensuring the efficient and effective execution of daily operations. This role manages complex calendars, coordinates travel logistics, and serves as a central point of contact for internal and external stakeholders. The ideal candidate will demonstrate exceptional attention to detail, strong prioritization skills, and the ability to thrive in a fast-paced environment.

This position offers opportunities to engage with multiple departments and contribute to the organization’s success.

• Heavy Calendar Management & Scheduling: Effectively manage and maintain calendars for senior leaders, prioritizing scheduling requests and proactively resolving conflicts to ensure optimal use of time. Coordinate with internal and external stakeholders to schedule meetings and calls, ensuring all logistical details are confirmed and executed seamlessly.
• Expense Management: Oversee the timely preparation, submission, and approval of expense reports. Accurately process receipts by verifying expense categories, ensuring compliance with company policies, and maintaining timely and precise documentation.
• Travel Coordination: Coordinate all aspects of travel for leadership and departmental needs, including booking flights, trains, and hotel accommodations, and preparing detailed travel itineraries. Collaborate with team members and key stakeholders to ensure seamless travel logistics for business trips, events, and game days.
• Game Day Event Support: Serve as an executive escort to senior leaders, accompany them throughout game days, and coordinate with VIP clients and partners. Manage ticketing, parking logistics, and provide pre-arrival instructions; oversee preparation and distribution of game day gifting for clients.
• Client Meeting Preparation: Ensure all materials, presentations, and documents are organized and readily available for meetings. Provide comprehensive background information, including client bios and other relevant details, to ensure leaders are prepared for successful, informed discussions.
• Departmental Support: Serve as a versatile resource across departments as needed, contributing to operational efficiency and business continuity, especially during peak periods.

• Bachelor’s degree in business administration, Management, or a related field.
• 4+ years of experience in an administrative support role.
• Exceptional organizational skills and strong attention to detail.
• Outstanding interpersonal and communication skills.
• Proficient in Microsoft Office Suite (Adobe, Excel, Word, PowerPoint, Outlook).
• Proficiency in using Concur for travel and expense management is highly preferred.
• Ability to manage multiple projects and priorities in a fast-paced environment.
• A positive, adaptable attitude, with a strong desire to keep leaders moving forward and focused on their priorities.
• Discretion and confidentiality in handling sensitive information.
• Availability to work on game days and weekends as needed.

If you are a proactive, results-oriented professional with a passion for providing exceptional service and driving administrative excellence, we invite you to apply for the Administrative Assistant position. Join our dynamic team and contribute to the organization’s success by delivering a world-class administrative experience to all stakeholders.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

Washington Commanders