Administrative Specialist; Student Equity

Position: Administrative Specialist (Student Equity)
Administrative Specialist (Student Equity)

Riverside Community College District

Final date to receive applications. Interested candidates must apply by the deadline listed below by 8:00 p.m., Pacific Standard Time:

Department: Student Equity (N)
Position Type: Support Staff (Classified / Confidential)
College/Campus: Norco
Physical location of the position: Offsite Location
If off-site, please specify location.

Stokoe Child Development and Teacher Preparation Center
Employment Type: Full-Time
If Part-Time, indicate the number of hours per week
Position Length: 12-month
Salary Range: Grade I
Salary Amount: $6,114 - $7,444
Salary Type: Monthly
Is this position categorically (grant) funded? No
If categorically (grant) funded, date funded through:

Basic Function: Under the supervision of the area Director/Dean, the Grants Administrative Specialist provides administrative support, performs accounting tasks, makes purchases, processes payments, reconciles grant budgets, and maintains office grant records as required by federal and/or state regulations.

PROVIDES WORK OR LEAD DIRECTION TO:
Student and short-term workers.

Education: An associate degree from an accredited institution is required. A bachelor's degree from an accredited institution is preferred.

Experience: A minimum of three years of closely related work experience in accounting, or administrative experience in the capacity of grants.

KNOWLEDGE OF:
State and Federal Grants, Microsoft Office software package, accounting principles, purchasing methods, payroll methods, practices, and terminology, district financial application software.

ABILITY TO:
Communicate clearly with others; engage in creative problem solving; complete complex oral and written instructions, exercise judgment and initiative, prioritizing; work under pressure of recurrent deadlines with frequent interruptions, work independently and effectively with diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students (E.C. 87360a); establish and maintain effective customer services; have organizational skills and initiative.

Licenses/Certifications:
Licenses/Certifications: None

Other:
COMMITMENT TO DIVERSITY:
Candidate must demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students, staff, and the community.

CONTACTS:
Co-workers, staff, faculty, students, and administrators.

WORKING CONDITIONS:

Normal office environment.

Duties and Responsibilities: REPRESENTATIVE DUTIES:
1. Prepares and reviews, budget transfers, budget expenditure transfers, requisitions, purchase orders, and direct pay transmittals.
2. Prepares and processes printing requests, room requests, facilities and information services work orders.
3. Processes contracts and agreements, contract transmittal forms, secures required administrative approvals for contracts, and prepares board reports.
4. Issues, collects and processes vendor forms for businesses, consultants, and grant facilitators.
5. Makes travel arrangements for area Director/Dean, prepares travel requests, secures required approvals, and submits out of state travel requests for board approval.
6. Prepares itemized expense reports, other expense claims, and mileage reimbursements reports.
7. Collects reviews and processes timesheets, special project reports, and consultant invoices to and determines proper budget codes and accurate billing of expenditures.
8. Creates and maintains complete, accurate, and organized office records, financial reports and personnel files required for site visits/audits per applicable grant regulations.
9. Monitors budget versus actual revenue and expenditures, reconciles and maintains accurate and detailed records for all state/federal grant funds.
10. Reviews, analyzes and reconciles monthly drawdown statements and prepares summary reports for area Director/Dean.
11. Collects, reviews, and files monthly time and effort reports for all grant funded personnel, collects and processes absence affidavits for vacation, personal necessity and sick leave.
12. Provides assistance to area Director/Dean in…