Executive Assistant to Chief Executive Officer

We’re seeking an experienced Executive Assistant to the CEO to coordinate executive-level communications and meetings with discretion, precision, and confidence. This role is critical to the success of the CEO and senior leadership team.

Executive Calendar & Inbox Management

Manage a complex, ever-changing calendar and resolve scheduling conflicts

Review, prioritize, and in some cases respond to 300+ emails per day

Act as gatekeeper to the CEO’s time, ensuring maximum efficiency

Travel & Expenses

Coordinate domestic and international travel

Prepare and reconcile expense reports and travel documentation

Meetings & Executive Materials

Prepare agendas, presentations, and executive-level materials

Capture action items and drive follow-up to completion

Confidentiality & Records

Maintain confidential files and sensitive executive information

Ensure organization, accuracy, and version control of documents

Leadership & Board Support

Serve as liaison with senior leadership, board members, and external partners

Coordinate board and leadership meetings and support executive onboarding

Team Support & Communications

Help standardize administrative processes and improve workflows

Support company events and CEO-led communications

✅ Qualifications

5+ years supporting C-suite or executive leadership

Proven experience managing high-volume inboxes and complex calendars

Strong board communication and interaction experience

Exceptional written and verbal communication skills

High level of discretion, organization, and follow-through

Proficient in Microsoft Office and calendar/expense systems

Willing to work occasional extended hours and travel as needed