Operations Manager for Division of Psychology

Operations Manager for the Division of Psychology

Job Title Operations Manager for the Division of Psychology

Posting Number

Posting Number S1654P

Pay Range

Compensation for this position is expected to range between $26.00 and $28.00 per hour
, in alignment with what California Baptist University ( CBU ) reasonably anticipates paying for this role. The final rate may vary depending on the candidate’s qualifications, experience, and prevailing market conditions. In addition to competitive wages, CBU provides a comprehensive and generous benefits package to eligible employees.

Position Summary Information

The Operations Manager is responsible for maintaining and coordinating the administrative functions of all Psychology Division programs within the College of Behavioral and Social Sciences ( CBSS ) and is accountable for the compilation, evaluation, and processing of necessary paperwork for such programs.

1. General administrative support and program oversight for Division of Psychology programs.

2. Maintain and prepare confidential files and reports.

3. Assist newly accepted students into Division of Psychology programs, work with Admissions and Advising with enrollment, and assist Directors of Clinical Training (DCTs) across programs on practicum and internship placements.

4. Coordinate, update, and produce marketing materials for Division of Psychology programs.

5. Serve as project manager, including but not limited to maintaining the web page, master calendar, updating catalogs and handbooks, newsletters, etc.

6. Assist with the preparation of accreditation and/or reaffirmation documents for the American Psychological Association ( APA ) Commission on Accreditation (CoA), Board of Behavioral Sciences ( BBS ), or other accrediting bodies. Coordinate APA CoE site visit agendas and manage and maintain all financial documents/payments to APA CoE and/or other professional associations.

7. Disseminate licensure requirements, subject matter, and program requirements to the appropriate persons, including other departments on campus, for license-eligible programs.

8. Distribute reports to the College of Behavioral and Social Sciences regarding changes in accreditation, licensure requirements, and/or procedures made by the APA CoE, BBS , or other accrediting bodies or professional associations.

9. Coordinate, prepare, collect, and disseminate information and materials for Psychology Division program assessments.

10. Coordinate and facilitate all events relating to the Division of Psychology, including those that are practicum- or internship-related.

11. Supervise the maintenance of a database to facilitate communications with alumni and present graduate students.

12. Serve as the primary liaison between the Division of Psychology and other graduate programs and inside and outside constituents.

13. Represent the Division of Psychology in communications with the Academic Advising Office, Registrar’s Office, and the Office of Graduate Enrollment.

14. Lead the Division of Psychology in budget maintenance, room requests, projects, events, textbook requisitions, and other tasks as needed.

15. Assist the Associate Dean with administrative duties, providing support as needed.

This position could be responsible for assigning work and/or giving direction to part-time Student Workers or Graduate Assistants in order to complete office work assignments.

• Skill in the use of personal computers and related software applications.
• Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.
• A thorough knowledge of Business English and arithmetic, general office methods, procedures, and practices.
• Ability to plan, develop, and coordinate multiple projects.
• Ability to read and write at a level appropriate to the duties of the position.
• Ability to use independent judgment and to manage and impart confidential information.
• Ability to gather data, compile information, and prepare reports.
• Strong interpersonal and communication skills and the ability to work effectively with a diverse faculty, staff, and student body.
• Ability to supervise and train staff, including organizing, prioritizing, and scheduling work assignments.
• Strong organizational skills and detail-oriented.
• Ability to maintain confidentiality.
• Excellent telephone courtesy, knowledge, and experience.
• Ability to coordinate and organize meetings and/or special events.
• Knowledge of standard budgeting and expenditure control procedures and documentation.
• Ability to interpret, adapt, and apply guidelines and procedures.
• Ability to make administrative/procedural decisions and judgments.
• Ability to create, compose, and edit written materials.
• Ability to develop and maintain recordkeeping systems and procedures.
• Ability to resolve customer complaints and concerns.
• Ability to investigate and analyze information and draw conclusions.

The physical demands…