Administrative Secretary OSI and Spiritual

Administrative Secretary – OSI

Job Summary:

This Administrative Secretary will perform diversified administrative duties for the office, interacting extensively with students and persons in all positions across campus. In addition the role will execute office projects, including coordinating large‑scale events throughout the year, Eagle Connect trainings, and Student Organization/Club management.

• Facilitates communication between students, parents, faculty and staff and the Office of Student Involvement by scheduling appointments, taking messages, and screening visitors and telephone calls to determine whether they are in the correct office and referring them to other departments when appropriate.
• Supervises and oversees work schedules for student workers.
• Maintains an organized and efficient office environment.
• Assists in the management of Eagle Connect; coordinates student organization approvals.
• Manages and oversees Student Organizations’ budgets.
• Responsible for imputing and checking data on Kronos and Banner.
• IGNITE – assists in executing freshman orientation
  • Assists in approvals of IGNITE leaders.
  • Creates IGNITE Family Groups.
• Attends and assists in major campus events:
  Welcome Back Bash, HUB Fair, Christmas Tree Lighting, Festival of Nations, End of Year Bash.
• Implements internal office procedures.
• Handles all correspondence including electronic correspondence that does not require personal attention of a specific person in the office.
• Assists in the management of all Eagle Communications – Eagle Cry, Eagle Stamp and ETV’s.
• Acts as liaison with other offices for smooth coordination of work.
• Handles documents and correspondences involving confidential information.
• Maintains detailed schedule of office and Director.
• Provides leadership in arranging special events.
• Schedules and assists in preparing agenda, takes and keeps minutes for regular meetings.
• Oversees loan equipment form and keeps inventory of office/event supplies.
• Other miscellaneous duties as assigned by the Director.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires a broad and comprehensive knowledge of theories. Must be highly organized, have a high level of interpersonal skills, and prefer working independently.

Bachelor’s degree (B.A.) from a four‑year college or university. Two years of related experience and/or training. Requires self‑management and project‑management abilities as well as advanced skills in standard office equipment. Ability to manage in a fast‑paced environment. Previous collegiate leadership is preferred. Must be reliable, accurate, flexible, and work well both independently and as a team player. Prior knowledge of public relations and customer service, as well as the ability to negotiate with vendors and clients, is desired.

Ability to focus on details and think creatively.

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public, as this position frequently communicates complex information. Ability to train and monitor others’ performance. Ability to present, resolve conflicts, and address delicate situations.

Ability to motivate and persuade others.

Ability to work with mathematical concepts such as probability and statistical inference, fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Must have excellent data analysis skills. Ability to solve practical problems and deal with a variety of concrete…