PRIME Administrative Assistant

Overview

Job
Category Administrative
Organization School of Medicine
Department Undergrad Medical Ed Dept
Location Main Campus - UCR
Salary $61,283 - $87,821
Date Posted May 14, 2025
Final date to receive applications Open Until Filled
Schedule 8AM - 5PM
Full/Part Time Part time
Level of Supervision Supervision
Personnel Program Code Professional & Support Staff
Other Information Qualifies for Employee Referral Bonus:
No
UC Internal Job:
No

Under supervision of the Senior Financial Analyst of Undergraduate Medical Education (UME), the Program in Medical Education (PRIME) Administrative Assistant will coordinate, schedule, and/or perform a wide variety of administrative support activities. Assignments may be confidential in nature. Responsible for communicating and scheduling of all curriculum seminars, activities & events with lecturers, students, staff, & community members involved. Initiates procurements, web recharges, travel coordination, and processes reimbursements for the financial activities & events of the program.

Will coordinate & communicate the attendance of students & invitees for PRIME events. Develop and maintain a social media presence for the program through social media and networking events. The full salary range for this position is from $29,691.36 - $42,553.44 annually at 50% part time. The expected salary range is up to $34,859.16 annually at 50% part time. Salary offers are based on education, licensure, certifications, experience, and other business needs.

Applicants must have current work authorization. Visa sponsorship is not available. As a University employee, you will comply with all University policies and collective bargaining agreements as amended. Federal, state, or local directives may impose additional requirements.

• Educational Requirements Bachelor's degree in a related field.
• Experience Requirements Experience in an office environment providing administrative support, managing complex appointment and travel calendars for multiple individuals, interpreting policies, processing routine accounting/financial transactions, coordinating travel, and providing executive, analytical, and financial support, with the ability to multi‑task and prioritize independently. Minimum of five (5) years of related experience, or an associate degree and three (3) years of related experience, or a Bachelor's degree and one (1) year of related experience.
  
  Demonstrated administrative experience in a university or higher‑education environment.
• Preferred Experience Knowledge of analyzing complex situations and identifying solutions for problem solving. Familiarity with ePay, Oracle Financials, and Canvas.
• Minimum Requirements Exceptional organizational, time‑management, and office‑management skills; ability to prioritize and meet deadlines amid frequent interruptions; ability to handle multiple assignments in a fast‑paced office; teamwork and cooperative relationship building; effective interaction with department staff, faculty, students, and community members; confidentiality, discretion, and sound judgment; excellent oral and written communication; professionalism with diverse populations; business correspondence, editing, and document creation skills;
  
  advanced use of Word, Excel, PowerPoint or other applications; precise record keeping; cultural sensitivity.
• Preferred Qualifications Knowledge of UCR policies and procedures; understanding of trends affecting low‑income and first‑generation, underrepresented, disadvantaged, physically challenged, and under‑prepared students in higher education; experience with UCR's online financial, purchasing, and recharge systems.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti‑discrimination efforts, consistent with its obligations as a Federal and State contractor.