Business Office Clerk

The Business Office Clerk Position has a Pay Scale consisting of the following elements and ranges. Wages include Base Hourly Compensation between $17.00 and $18.00.

The Business Office Clerk is responsible for posting and preparing all new and pre‑owned vehicle purchases, routine filing duties, processing paperwork associated with new and used vehicle flooring accurately and in a timely manner, preparing reports on outstanding dealer trades vehicle receivables, and conducting in line with generally accepted business and accounting practices.

• Process dealer trade paperwork and make all appropriate accounting entries daily, in line with the organization’s, the manufacturer’s and legal and regulatory expectations and generally accepted business and accounting practices.
• Process MSO’s as requested.
• Process all wholesale DMV paperwork in accordance with DMV regulations, process refund checks and collect DMV fees due.
• Process internal repair orders ensuring documents are accurate and accounted for.
• Monitor and ensure collection of past‑due amounts from dealers and customers.
• Accurately and timely file all information received from the Accounting Office or other offices when requested.
• Register extended service policy contracts.
• Reorganize shelf space for file room accurately categorizing of files.
• Accurately categorize all files.
• Post new and used vehicles as necessary.
• Pay off new and used vehicle flooring within BMW Financial guidelines.
• Maintain current and accurate information on assigned General Ledger accounts (new, used and wholesale car inventory, flooring and due bills).
• Assist in conducting and/or actively participate in annual and periodic audits of all financial records, systems and procedures.
• Assist other personnel in retrieving documents and information either by computer assistance or by pulling hard copies.
• Fill in for other personnel as needed.
• Help maintain good housekeeping and safety of the business office.
• Use all appropriate security measures and procedures to safeguard the organization’s assets.
• Follow all policies and procedures for operations (organization and manufacturer).
• Perform all other duties as may be assigned from time to time.
• Adhere to work schedule and arrive at work before your scheduled start time and be at your work station productively engaged by the scheduled time.
• Comply with all safety rules and use all appropriate safety and personal protection equipment as required.
• Exemplify organizational culture and hold others in the department accountable for doing the same.
• Accomplish all current and future tasks as appropriately assigned or requested.
• Safeguard customer and dealer information per established policy.