Administrative Assistant

Administrative Assistant

We are looking for an Administrative Assistant to support legal and office operations in Riverside, California. This contract opportunity with permanent potential is ideal for someone who is organized, detail-oriented, and comfortable managing document-heavy administrative work in a fast-paced environment. The person in this role will help maintain accuracy across legal materials, coordinate service assignments, and provide dependable support to the broader team while meeting client-specific expectations.

Responsibilities:

• Create, organize, and prepare documents for service by handling data entry, scanning, copying, and file assembly.
• Draft and format routine legal paperwork with close attention to detail and established standards.
• Examine incoming and outgoing documents to confirm completeness, accuracy, and proper formatting before distribution.
• Coordinate and assign service requests to process servers while tracking progress and follow-up needs.
• Support team members with day-to-day administrative tasks and shifting departmental priorities.
• Monitor client instructions and service requirements to help ensure work is completed according to expectations.
• Maintain orderly electronic and physical records to improve document access and workflow efficiency.