Administrative Assistant

Overview

The Superior Court of California, County of Riverside is seeking an exceptional Administrative Assistant to provide high-level administrative support to members of the Court's executive leadership team. This role is ideal for someone who is detail‑oriented, technologically savvy, exercises sound judgment and takes pride in delivering outstanding customer service while handling confidential and sensitive information.

• Provide executive-level administrative support to one or more members of the Court's leadership team.
• Manage complex calendars, coordinate meetings, conferences, and special events.
• Prepare, proofread, and edit correspondence, reports, presentations, and spreadsheets with exceptional accuracy.
• Coordinate travel arrangements and reconcile related expenses.
• Screen and prioritize communications while exercising discretion and sound judgment.
• Organize and maintain electronic and physical records and filing systems.
• Track assignments, projects, and action items to ensure timely completion.
• Prepare reports and operational data for Court leadership and the Judicial Council of California.
• Compile, validate, and analyze information to support operational reporting and decision-making.
• Provide backup support for other administrative professionals and contribute to a collaborative team environment.

• Demonstrates exceptional organization and attention to detail.
• Maintains confidentiality and professionalism in every interaction.
• Is highly proficient with Microsoft Office, including Word, Excel, and Outlook.
• Can manage multiple priorities while consistently meeting deadlines.
• Communicates effectively with executives, judicial officers, employees, and external partners.
• Is proactive, resourceful, and able to work independently with minimal supervision.
• Enjoys problem‑solving and finding efficient ways to support organizational goals.

• Associate's degree from an accredited college or university.

• Two (2) years of administrative support experience. Experience should include two (2) years of advanced level administrative support work, preferably at the executive or senior management level, which included the use of a personal computer to prepare complex documents, reports, and charts.
• Equivalent advanced administrative experience may be substituted for education on a year‑for‑year basis.

• Typing speed of 55 words per minute.

• Annual merit increases for satisfactory job performance.
• A robust benefit plan including medical, dental, vision, disability and life insurance.
• A pension plan provided by the California Public Employer's Retirement System also known as CalPERS. You will contribute between 7% and 8% of your biweekly pay, depending on your membership status.
• Optional deferred compensation programs.
• Generous leave accruals.
• Fourteen (14) paid holidays.
• Bereavement leave.
• Tuition discounts.
• Qualified employer for Public Service Loan Forgiveness (PSLF) or Temporary Expanded PSLF (TEPSLF) Certification.