Executive Assistant

EMPLOYMENT TYPE:

Full-Time, Exempt

SCHEDULE:

Monday - Thursday 7 AM - 5:30 PM

TRAVEL:
Minimal (less than 10%) Occasional travel may be required, including day trips, overnight, and out-of-state travel.

LOCATION:

Riverside, California (On-site)

SALARY: $70,000-$80,000 DOE

BENEFITS:
Paid Time Off, 401(k) with 4% Company Match, Profit Sharing, Medical, Dental, Group Life Insurance, AFLAC, Employee Assistance Program (EAP), Paid Professional Development, Bonus Opportunities, and most importantly-an amazing culture.

Our products incorporate leather; a material derived from animal sources. Team members in all roles may be required to handle or work near leather materials.

At Phenix Technology Inc., we don't just manufacture fire helmets—we build products that protect the people who protect others.

For more than 50 years, we've proudly designed and manufactured American-made fire helmets trusted by firefighters around the world. We believe exceptional products begin with exceptional people, which is why we're committed to creating a workplace where employees are empowered to grow, improve, and make a meaningful impact every day.

• Make Excellence Our Habit
• Leave the World a Better Place
• Create an Environment of Joy
• Focus on Continuous Improvement

You’re highly organized, proactive, and thrive in a fast-paced environment. You anticipate needs, adapt quickly to changing priorities, and communicate confidently with people at every level of the organization.

You’re polished, professional, and understand that you represent both the CEO and Phenix in every interaction. You embrace technology, enjoy learning new systems, and aren't afraid to troubleshoot issues or find solutions independently.

Most importantly, you see yourself as a strategic partner—not just an administrator—and take pride in helping others succeed.

You are someone who:

• Takes ownership and follows through.
• Leads with integrity, professionalism, and discretion.
• Maintains absolute confidentiality.
• Is proactive rather than reactive.
• Pays exceptional attention to detail.
• Communicates clearly and professionally.
• Builds strong relationships across the organization.
• Enjoys improving systems and processes.
• Is humble enough to ask questions, curious enough to learn, and courageous enough to take initiative.

Executive Support

• Serve as the primary Executive Assistant to the CEO.
• Manage complex calendars, scheduling, and meeting coordination.
• Prioritize competing requests while protecting executive time.
• Coordinate domestic & international travel, lodging, and detailed itineraries.
• Prepare agendas, presentations, reports, and meeting materials.
• Attend meetings, document action items, and ensure follow-through.
• Represent the CEO with professionalism in both internal and external interactions.
• Manage confidential and highly sensitive information with discretion and sound judgment.
• Anticipate executive needs and proactively remove obstacles before they arise.

Project Coordination & Business Operations

• Coordinate strategic initiatives and cross-functional projects.
• Track deadlines, deliverables, and organizational priorities.
• Prepare executive reports, dashboards, and business summaries.
• Assist with planning sessions, leadership meetings, and company initiatives.
• Maintain documentation and ensure organizational consistency.
• Identify opportunities to streamline administrative and operational processes.
• Create systems that improve efficiency and organization.
• Support Lean initiatives and continuous improvement efforts.

Communication

• Serve as a professional liaison between executives, employees, customers, vendors, and community partners.
• Draft professional emails, announcements, presentations, and internal communications.
• Screen and prioritize incoming communications.
• Represent the CEO with professionalism and sound judgment.

Meeting & Event Coordination

• Plan and coordinate leadership meetings, company events, off-site meetings, customer visits, and special events.
• Coordinate meeting logistics, catering, travel, lodging, and materials.
• Ensure meetings are productive through preparation and timely follow-up.
• Track commitments…