Business Office Clerk

The Business Office l Clerk Position has a Pay Scale consisting of the following elements and ranges. Wages include Base Hourly Compensation of between $17.00 and $18.00.

Position Purpose

The Business Office Clerk is responsible for posting and preparing all New and Pre-Owned vehicle purchases, routine filing duties, process paperwork associated with new and used vehicle flooring accurately and in a timely manner, prepare reports on outstanding dealer trades vehicle receivables, and conducted in line with generally accepted business and accounting practices.

Essential Duties and Responsibilities

* Process dealer trade paperwork and make all appropriate accounting entries daily, in line with the organizations, the manufacturer's and legal and regulatory expectations and generally accepted business and accounting practices.

* Process MSO's as requested

* Process all wholesale DMV paperwork in accordance with DMV regulations, process refund checks and collect DMV fees due;

* Process Internal Repair Orders ensuring documents are accurate and accounted for;

* Monitor and ensure collection of past due amounts from dealers and customers.

* Accurately and timely file all information received from the Accounting Office, or other offices when requested.

* Register extended service policy contracts;

* Reorganizing shelf space for file room accurately categorizing of files.

* Accurately categorizing of all files.

* Post new and used vehicles as necessary;

* Payoff new and used vehicle flooring within BMW Financial guidelines

* Maintain current and accurate information on assigned General Ledger accounts (new, used and wholesale car inventory, flooring and due bills.

* Assist in conducting and/or actively participate in annual and periodic audits of all financial records, systems and procedures;

* Assist other personnel in retrieving documents and information either by computer assistance or by pulling hard copies;

* Fill in for other personnel as needed;

* Help maintain good housekeeping and safety of the business office;

* Use all appropriate security measures and procedures to safeguard the organization's assets;

* Follow all policies and procedures for operations (organization and manufacturer);

* Perform all other duties as may be assigned from time to time.

* Adhere to work schedule and arrive at work before your scheduled start time and be at your work station productively engaged by the scheduled time.

* Complies with all safety rules and use all appropriate safety and personal protection equipment as required

* Exemplifies organizational culture and holds others in department accountable for doing the same.

* Accomplishes all current and future tasks as appropriately assigned or requested.

* Safeguard customer and Dealer information per established policy.