Administrative Specialist; Upward Bound); Part-Time

Position Information

Position Title:

Administrative Specialist (Upward Bound) (Part-Time) - Norco College

Job listing number

Department:
Upward Bound (N)

Position Type:
Support Staff (Classified / Confidential)

Student Position Type

Student Employment Location/Department

College/Campus:
Norco

Physical location of the position:
Norco

If off-site, please specify location.

Employment Type:

Part-Time

If Part-Time, indicate the number of hours per week 19.5

Position Length: 12-month

Salary Range:
Grade K

Salary Amount: $36.09 - $43.93

Salary Type:
Hourly

Is this position categorically (grant) funded? Yes

If categorically (grant) funded, date funded through:
This grant is currently awarded through 06/30/2027, however funding is on a year to year basis.

Department Specific Needs:
Experience working with a federally funded program, ideally a TRIO program.

Basic Function: BASIC FUNCTION
Performs a wide variety of specialized and technical administrative and office support tasks within an assigned department, division, or function; assignment areas include business, administrative, and special programs; prepares a diverse range of documents and reports; monitors and tracks budgets and purchasing activities; and interacts frequently with other departments, management, faculty, students, and the public.
SUPERVISION RECEIVED AND EXERCISE
Receives direction from assigned area supervisor. May provide lead direction to temporary staff and/or student workers.
CLASS CHARACTERISTICS
This classification in the Administrative Support series is responsible for independently performing administrative duties in support of an assigned department, division, or function involving extensive contact with other departments, management, faculty, students, and the public. Incumbents frequently use tact, discretion, and independent judgment and initiative in the performance of their work, receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the department.

Education:

Education and Experience:

Completion of the twelfth (12th) grade and four (4) years of varied administrative support experience; or an equivalent combination of education, training, and/or experience.

• Business and administrative practices.
• Principles and practices of business documentation composition and development.
• Mathematical principles.
• Basic principles of budget monitoring and tracking.
• Basic marketing and customer outreach principles.
• Principles and practices of data collection and report preparation.
• Principles and practices of providing technical and functional direction to assigned staff.
• Applicable federal, state, and local laws, codes, regulations, and policies and procedures relevant to area of assignment.
• Principles and procedures of financial record keeping and reporting, accounts payable, and purchasing.
• Record keeping principles and procedures.

• Perform a variety of specialized administrative tasks within assigned areas of responsibility.
• Track and monitor budgets and maintain accurate transactional records.
• Interpret, apply, explain, and reach sound decisions in accordance with District and department policies and procedures.
• Perform mathematical computations with speed and accuracy.
• Perform customer outreach and marketing support activities.
• Purchase office and instructional materials and supplies.
• Organize and maintain office and specialized files.
• Prepare clear, accurate, and concise records and reports.
• Independently organize work, set priorities, meet critical deadlines, and follow up on assignments.
• Exercise independent judgment within general policy and procedural guidelines.
• Effectively use computer systems, software applications relevant to work performed, and business equipment to perform a variety of work tasks.
• Communicate effectively in the course of performing work tasks.
• Establish, maintain, and foster effective working relationships with those contacted in the course of work.
• Demonstrate clear evidence of sensitivity and understanding of the diverse academic, socio-economic, disability, and ethnic backgrounds of students, staff, and the community.
• Provide efficient, high-level customer service to the public, vendors, contractors, and District personnel.

None.

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer…