Quoting Coordinator

Position Overview

The Quoting Coordinator is responsible for managing the day‑to‑day quoting and pricing strategy and execution activities for assigned branches, territories, or regions. This role works closely with Outside Sales Representatives, Sales Management, Supply Chain, Operations, and vendors to deliver accurate, competitive, and timely price quotes that support sales strategy and customer commitments.

The Quoting Coordinator serves as a central point of coordination between sales and procurement, leading bid review, vendor pricing requests, CRM and pricing system maintenance, and project setup once work is awarded. This role requires strong attention to detail, advanced analytical capability, independent decision‑making authority, sound judgment, and the ability to manage multiple active quotes and priorities simultaneously.

The role exercises discretion and independent judgment regarding pricing approaches, margin optimization, vendor selection, and bid strategy within established company guidelines and delegated authority levels.

Quoting & Pricing Support

• Review incoming customer pricing requests and bid opportunities in partnership with Outside Sales Representatives.
• Prepare and submit comprehensive price quotes aligned with project scope, market conditions, and margin objectives.
• Manage revisions and re‑quotes as project requirements, quantities, or timelines change.
• Provide pricing feedback and recommendations to sales leadership based on vendor input and market dynamics.
• Evaluate financial risk, profitability, and competitive positioning when developing quotes and make recommendations that impact business outcomes.
• Exercise judgment in determining when pricing exceptions or escalations are warranted.

Vendor & Supply Chain Coordination

• Send Requests for Quotation (RFQs) to vendors to secure material pricing, lead times, and availability.
• Work directly with vendors and FBM supply chain teams to shop projects, maintain competitive pricing and negotiate pricing or terms within delegated authority levels when appropriate.
• Evaluate pricing structures, cost updates, and availability to support bid strategy and execution.

Systems, CRM & Pricing Management

• Create and maintain opportunities, quotes, and job records within CRM systems.
• Maintain and update pricing matrices within CSD and related pricing tools.
• Establish project or pricing detail (PD) records once quotes are awarded to FBM.
• Manage expiration dates, updates, and changes to existing pricing records to ensure ongoing accuracy.

Project & Sales Support

• Lead or coordinate submittal packages, project documentation, and pre‑construction requirements when requested.
• Oversee order management activities, including project pricing setup and coordination with purchasing and operations teams.
• Attend sales, pricing, and coordination meetings as needed and provide quoting and pricing insights.
• Provide post‑sale support to help resolve pricing discrepancies, material issues, or logistics challenges.
• Serve as a subject matter resource to sales teams regarding pricing strategy, margin optimization, and competitive positioning.

Reporting, Accuracy & Compliance

• Ensure all quotes, pricing approvals, and revisions are properly documented and auditable.
• Apply company pricing policies, approval matrices, and internal controls consistently.
• Identify pricing risks, discrepancies, or scope gaps and escalate non‑standard or high‑risk items per company guidelines.
• Interpret company pricing guidelines and apply them to unique or complex situations requiring judgment and evaluation.

Miscellaneous

• Perform other duties as assigned to support sales operations, regional objectives, and continuous improvement initiatives.

• Experience:
  
  1‑2+ years of experience in sales support, quoting, pricing coordination, estimating, or a related role within construction materials, distribution, or a similar industry.
• Business Acumen:
  Strong understanding of pricing fundamentals, margin considerations, and project‑based sales support.
• Analytical
  
  Skills:
  
  Ability to analyze costs, pricing structures, and market conditions to support competitive bids.
• Systems Proficiency:
  Experie…