Project Controls Engineer

Job Overview:
Pay Range: $44.05hr - $57.17hr Requirement/Must Have:
Bachelor's degree in Engineering, Construction Management, or a related field with 6+ years of Project Controls or cost-related experience; OR 10+ years of relevant experience in Project Controls or cost control in lieu of a degree. Proficient in Microsoft Office 365 software applications, including intermediate to advanced Excel and SharePoint skills, and Power BI. Knowledge of federal and state transportation funding sources and programming requirements, including discretionary and formula funding programs.

Understanding of basic principles and practices of budget development, administration, invoicing, disbursement, and accrual. Ability to maintain accurate records in support of audits and reporting. Strong background in cost engineering functions, including cost estimating, cost control, and cost analysis. Knowledge of financial reporting systems and controller account codes. Intermediate understanding of engineering, procurement, contracts, construction, and startup/operations processes. Familiarity with engineering and construction management gained through formal education or hands-on experience.

Knowledge of Caltrans and/or FTA procedures and processes preferred, but not required. Demonstrates strong attention to detail and a rigorous commitment to accuracy, completeness, and quality control. Proactive in taking initiative on project tasks, including policy/technical research and coordinating with key stakeholders. Strong multitasking and prioritization skills to ensure efficient project delivery. Proven leadership in a collaborative, team-based environment. Results-driven with a strong focus on problem-solving and finding solutions.

Responsibilities:
Assist in managing contracts and processing payments related to transportation projects. Review monthly invoices for professional services and contractor work associated with transportation projects. Process reimbursement requests and supporting documentation in accordance with applicable funding requirements. Perform data entry of invoices and review of Personnel Request Forms (PRF). Handle invoice coding for Right of Way, Planning and Programming, and subconsultants.

Manage SharePoint invoice filing and historical data management. Coordinate Independent Cost Estimates (ICE) for upcoming professional services contracts. Conduct Bid Analyses by comparing proposals from different bidders and assess against previously prepared ICE. Coordinate bi-weekly project reviews with Project Managers and Project Coordinators to assess capital projects, including cost analysis. Oversee environmental, design, construction management, and geotechnical on-call contracts. Organize and direct the preparation of annual budgets specific to projects, including assisting with budget and/or funding analyses and tracking funding allocations.

Develop and enforce requirements for cost recording, reporting, and analysis standards, programs, and reports. Perform ongoing monitoring and control of project performance, including funding, budget, and schedule status. Identify variances and develop recommendations consistent with federal, state, and local funding guidelines. Continuously update project funding databases and spreadsheets with the latest project information from project sponsors. Reconcile conflicting project information and maintain audit-ready records.

Support administration of federal and state grant funding. Coordinate with Finance and project stakeholders to resolve matters of eligibility, scope, and timely use of funds deadlines. Research, compile, and analyze project development and implementation status. Track progress against timelines and funding requirements. Analyze data and prepare technical reports that summarize findings and support recommendations to decision makers. Investigate the needs for estimating or cost control data within specific disciplines or specialty areas.

Identify and define data sources and techniques for acquiring necessary data. Maintain the Construction bid database. Analyze collected data, identify issues, and recommend corrective actions or…