Assistant Director of Alumni and Parent Engagement

Summary

Under the direction of the Senior Director of Alumni, Parent, and Donor Engagement, the Assistant Director of Alumni and Parent Engagement is responsible for coordinating the logistics, planning, and execution of all California Baptist University (CBU) alumni, parent, and affinity group events. These events include alumni and affinity group gatherings, parent engagement events, public relations functions, and other university events as approved by the Vice President for University Advancement.

This position plays a key role in supporting the annual engagement efforts for CBU’s growing community of alumni and families.

• Collaborate with University staff to achieve event-specific goals and ensure all events present the University in the best possible light. Events may include, but are not limited to, Parent and Family Weekend, Homecoming, Grandparents Day, parent and family programs, and all alumni affinity group events.
• Plan, develop, and implement a comprehensive alumni affinity program, including but not limited to Schools/Colleges, regional groups, university groups, programs, and Athletic Sports teams.
• Assist the Senior Director of Alumni, Parent, and Donor Engagement in managing all alumni affinity groups, parent groups, councils, and volunteer roles.
• Promote campus activities to alumni and current students by collaborating with Marketing and Communication, Student Services, and Print & Copy to develop materials for special events.
• Create and oversee relevant alumni and parent programs that offer meaningful benefits and encourage constituent engagement with the University.
• Conceptualize, organize, and execute a variety of events in a timely manner, including those involving University leadership, external VIPs, donors, faculty, staff, parents, families, and alumni, ensuring alignment with University goals and objectives.
• Consult with academic departments requesting alumni or parent event assistance, subject to approval from the Vice President for University Advancement.
• Attend special events to facilitate onsite coordination, ensure event quality, and address day‑of needs or unexpected issues.
• Supervise event staff during alumni and parent events, including University personnel and student workers.
• Plan and manage all event logistics—or oversee assigned team members—including event layout and décor, exhibits, guest accommodations, tours, dinners, receptions, and other activities, in coordination with appropriate campus offices.
• Contract and manage outside vendors and secure entertainment as needed.
• Monitor event budgets and advise University Advancement staff on options or decisions that may affect event costs for University Advancement and Alumni events.
• Process invoices and reimbursements promptly, ensuring timely vendor payment. Collaborate with departments and staff to meet deadlines and remain within budget.
• Develop and maintain a volunteer staffing structure that supports event goals and operational needs.
• Conduct market research and identify current trends in university events to evaluate and enhance CBU event offerings.

Directly supervises the Coordinator of Alumni Events and Affinity Groups. Performs all supervisory functions in accordance with University policies and applicable laws. Responsibilities include interviewing and training employees; planning, assigning, and directing work; evaluating performance; administering discipline; and addressing complaints and resolving issues.

• Demonstrated ability and willingness to live out and uphold the University’s Christ‑centered mission and values.
• Proficiency with personal computers and related software applications.
• Ability to coordinate and organize meetings and special events.
• Ability to travel and to work evenings and weekends as needed.
• Ability to exercise administrative and procedural judgment, particularly on sensitive and confidential matters.
• Thorough knowledge of business English, arithmetic, and general office methods, procedures, and practices.
• Ability to plan, develop, and coordinate multiple projects simultaneously.
• Ability to read,…