Management Aide - Economic Development Division

Description

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

Under general supervision, performs a variety of para-professional and routine entry-level professional administrative, analytical, technical, marketing and programmatic duties in support of various administrative and programmatic operations and activities; assist with development of marketing materials; provides staff support to Community Development department, office, and/or program area; coordinates assigned activities with other divisions, outside agencies, and the general public; and performs related duties and responsibilities as required.

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

Under general supervision, performs a variety of para-professional and routine entry-level professional administrative, analytical, technical, marketing and programmatic duties in support of various administrative and programmatic operations and activities; assist with development of marketing materials; provides staff support to Community Development department, office, and/or program area; coordinates assigned activities with other divisions, outside agencies, and the general public; and performs related duties and responsibilities as required.

This is a para-professional class leading into the professional Management Analyst series. Incumbents perform para-professional administrative and programmatic support and routine entry-level professional analysis duties while learning City policies, procedures, and specific techniques related to area of assignment. Work progress is frequently reviewed, parameters of the work are well defined, and the methods and procedures necessary to complete the work are predetermined.

As experience is gained, assignments gradually become more diversified and incumbents work with greater independence. Job assignments are in specific departments and/or programs, where incumbents are expected to assist the department head, division manager, and/or higher-level analysts with program, operational, and administrative functions.

Receives general supervision from assigned supervisory or management level staff. Exercises no direct supervision over staff.

Essential duties and responsibilities may include, but are not limited to, the following:

• Performs a variety of para-professional administrative and routine entry-level professional analytical and technical duties requiring analysis and the application of specific program knowledge and administrative skills in support of a City department, division, program, or function; provides assistance in administrative and operating programs as assigned.
• Conducts research; collects and compiles information from various sources; analyzes data; prepares written and/or oral reports; assists in the preparation of grants; develops and revises forms and report formats; establishes procedural manual for clerical and administrative support services for assigned areas.
• Assists in the preparation of the annual budget and monitors budget expenditures.
• Participates in planning, coordinating, implementing, and promoting assigned programs, projects, and initiatives; participates in the development and implementation of program goals, objectives, policies, procedures, and priorities.
• Provides assistance in resolving operational and administration problems; identifies problem areas and issues; conducts research to find alternative solutions; makes recommendations; assists in implementation of recommendations.
• Researches, analyzes, and makes recommendations on program compliance with applicable laws and regulations.
• Receives, researches, and responds to citizen requests for information.
• Prepares a variety of public outreach and informational materials including newsletters and brochures.
• Assists in the preparation of requests for proposals for hiring outside consultants, vendors, and contractors; assists in researching contract service and supply needs; monitors contract compliance.
• Serves as a contact and liaison for assigned functions and programs with other City departments and staff, the general public, and outside agencies and organizations.
• Performs related duties and responsibilities as required.

• General understanding of public administration, organization and operation of municipal government.
• Research and reporting methods, techniques, and procedures.
• Applicable Federal, State, and local laws, rules, regulations, ordinances, and organizational policies and procedures relevant to assigned area of responsibility.
• General understanding of basic budget…