Office Manager for the Counseling Center (40 Hours/11 Months Job Riverside area,California USA,Management

Position: Office Manager for the Counseling Center (40 Hours/11 Months)

Office Manager for the Counseling Center (40 Hours/11 Months)

Pay Range

Compensation for this position is expected to range between $25.00 and $27.00 per hour, in alignment with what California Baptist University ( CBU ) reasonably anticipates paying for thisrole. The final rate may vary depending on the candidate’squalifications, experience, and prevailing market conditions. In addition to competitive wages, CBU provides a comprehensive and generous benefits package to eligible employees.

Summary

The Office Manager for the Counseling Center will assist the Director of the Counseling Center in furthering the mission of the Counseling Center. This position will oversee the department’sadministrative operations, personnel, financial processes, and technology systems.

Essential Duties and Responsibilities

Manages the overall administrative operations, procedures, and workflows of the Counseling Center.

Provide administrative support for the Director of the Counseling Center.

Manages department spaces, appearance, organization, inventory,supplies, and office equipment.

Manages the department’s financial operations, purchasing,payroll and budget tracking, expenditure reporting, and fiscalstewardship and supports budget planning.

Manages and maintains technological platforms including clientscheduling systems, department website(s), and departmentalprograms.

Manages department scheduling, client scheduling processes, andfront desk operations including phone calls, walk-ins, and other responsibilities.

Manages operational and clinical utilization data, preparesreports, and supports departmental assessment and strategic planning workflows.

Supervises, manages, and trains the Secretary and Receptionist for the Counseling Center.

Manages the recruitment, hiring, onboarding, training,supervision, and performance evaluation of Counseling Center Graduate student workers and front desk student workers.

Manages onboarding, offboarding, payroll processing, and personnel-related records for Counseling Center staff and clinicians in collaboration with University Human Resources.

Provide leadership and oversee the representation for the Counseling Center for various campus events, departmentalmarketing, outreach, presentations, and communications. Managescollaboration with cross-departmental partnerships, projects, and initiatives with other university departments and external vendors.

Presents a positive, supportive image of the Counseling Center,California Baptist University, and Christian Higher Education.

Supervisory Responsibilities

Directly supervises the Counseling Center Secretary, Receptionist,and student worker(s). Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws.

Responsibilities include interviewing and training employees;planning, assigning, and directing work; appraising performance;disciplining employees; addressing complaints and resolving problems.

Other Knowledge

Skills and Abilities

Demonstrated ability and willingness to live and uphold the University’s Christ-centered mission and values.
Ability to maintain confidentiality.
Skill in the use of personal computers and related software applications.
A thorough knowledge of Business English and arithmetic;general office methods, procedures, and practices.
Ability to plan, develop, and coordinate multiple projects.
Ability to read and write at a level appropriate to the dutiesof the position.
Ability to gather data, compile information, and prepare reports.
Strong organizational skills and detail-oriented.
Knowledge of standard budgeting and expenditure control procedures and documentation.
Ability to interpret, adapt, and apply guidelines and procedures.
Strong interpersonal and communication skills and the abilityto work effectively with a diverse clientele, staff, and student body.
Ability to make administrative/procedural decisions and judgments.
Ability to create, compose, and edit written materials.
Excellent telephone courtesy knowledge and experience.

PHYSICAL DEMANDS

The physical demands described hererepresent those that an employee must meet to perform the essential functions of this job successfully. While performing the duties…

Office Manager for the Counseling Center (40 Hours​/11 Months

Office Manager for the Counseling Center (40 Hours/11 Months