Sales Coordinator

Gateway Fleets provides electric vehicle leasing and charging-as-a-service solutions for last‑mile delivery operators. With flexible financing and no upfront capital required, Gateway offers bundled EV leases, fixed‑rate charging, and turnkey depot infrastructure. This makes it easy for operators to go electric while lowering costs, improving reliability, and maintaining high safety standards. All backed by dedicated support and real‑time fleet monitoring.

We are looking for a highly organized and execution-focused Sales Coordinator to support our commercial team and drive deals from initial quote through contract execution and invoicing.

This role sits at the center of revenue execution, partnering closely with Account Executives to structure deals, generate quotes, manage contracts, and ensure accurate billing. You will serve as a key operational counterpart to sales, helping move opportunities forward while maintaining accuracy, speed, and consistency across all commercial workflows.

While the primary focus is internal deal execution, this role will also engage directly with customers as needed and support cross‑functional initiatives, including event coordination and basic revenue tracking.

• Partner with Account Executives to structure, review, and advance deals from quote to close
• Ensure pricing, terms, and deal structures align with company guidelines and approvals
• Track deal progress, key milestones, and required documentation to ensure timely execution
• Identify and resolve bottlenecks in the deal cycle
• Build and deliver accurate customer quotes based on pricing models, configurations, and deal terms
• Support sales in structuring deals to meet customer needs while protecting margin and standard terms
• Maintain consistency and accuracy across all commercial outputs

• Serve as a point of contact for customers on quotes, contracts, and documentation when appropriate
• Help drive responsiveness and clarity during the sales process
• Support a smooth and professional customer experience

• Prepare, manage, and track customer agreements (lease agreements, order forms, etc.)
• Coordinate redlines and revisions across sales, legal, and customers
• Ensure timely execution and completeness of all required documentation
• Maintain organized contract records and version control

• Partner with finance to generate and issue invoices aligned with executed agreements
• Validate pricing, billing terms, and schedules prior to invoicing
• Track invoice status and support resolution of discrepancies or customer questions

• Maintain accurate data across CRM and internal tracking tools
• Support basic reporting on pipeline, bookings, and invoicing status
• Ensure alignment between sales, finance, and operational data
• Assist with ad hoc reporting and data hygiene efforts

• Act as a liaison between Sales, Finance, Marketing, Operations, and Customer Success functions
• Support customer onboarding readiness from a commercial documentation standpoint
• Assist with event marketing and field activations (demo days, ride‑and‑drives, conferences)
• Track leads, follow‑ups, and outcomes from events

• 3–6 years of experience in sales operations, deal desk, sales support, or similar role
• Experience supporting deal structuring, quoting, contracts, and/or invoicing
• Strong attention to detail and ability to manage multiple deals simultaneously
• Comfortable working cross-functionally and engaging with customers when needed
• Proficiency in CRM systems (e.g., Salesforce, Hub Spot, Pipedrive), Excel, Power Point
• Strong organizational and communication skills

• Experience in leasing, logistics, fleet, or infrastructure businesses
• Exposure to pricing strategy or deal approval processes
• Familiarity with contract lifecycle or billing systems

• Deals move efficiently from quote to executed contract with minimal friction
• Pricing, contracts, and invoices are accurate and consistent
• Sales team can focus on selling while deal execution runs smoothly
• CRM and reporting data is clean and reliable
• Customers experience a clear, responsive, and professional process