Receptionist Cardiology

Essential Duties and Responsibilities

Clerical:
Answers incoming telephone calls, determines purpose of callers, forwards calls to appropriate personnel, routes Epic Messages to nursing and provider; retrieves voicemail messages and forwards to appropriate personnel; answers questions about organization, physicians, and available services, providing callers with address, directions, and other information; welcomes on‑site visitors, determines nature of business, announces visitors to appropriate personnel; monitors visitor access and issues passes when required;

receives, sorts, and routes mail and maintains publications; orders, receives, and maintains office supplies; maintains fax machines, assists users, sends faxes, retrieves and routes incoming faxes; creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary; depending on clinic assignment, may perform phlebotomy‑specimen collection duties; performs other clerical duties as needed.

Epic Scheduling and Registration:
Schedules patient appointments; responsible for EMR–Electronic Medical Records registration and check‑in processes in Epic; loads, verifies, and updates patient demographics; scans, loads, and verifies insurance coverage; collects signed HIPAA and Consent for Treatment documents; updates interactive face sheet and sends documents to Medical Records for scanning; reviews all Alerts in Epic and refers patient to a PFC when necessary; collects co‑payments and other self‑pay obligations when required and posts them in Epic;

provides patient with estimated self‑pay obligation when appropriate; performs cashiering functions and online payment posting within Epic; processes payments and deposits by adhering to the system’s Cash Handling Policy; completes daily closing report and balances the individual cash drawer at the end of each day; performs petty cash count in and out daily and records appropriately; assists patients with MyChart signup and activation;

replies to MyChart messages in a timely manner, closing messages when complete; safeguards patient privacy and confidentiality per MHS policies; preps routes daily for upcoming appointments for frontline registration; reviews daily work queues and corrects identified patient registration errors; utilizes Epic waitlists based on provider preference; reviews and updates no‑shows and cancellations for the day; preps and pre‑registers patients for upcoming appointments;

processes referrals and pre‑certifications when required; may be assigned to update and maintain physician scheduling protocols; maintains an average check‑in time equal to or above 50% of all reception partners specific to 3 of the 4 following indicators:
Average Check‑In Time, Average Registration Time for New Patients, Average Registration Time for Existing Patients; maintains an average registration accuracy equal to or above 50% of all reception partners as measured by percent work‑flows without registration warnings; maintains an average collection of co‑pays equal to or above 50% of all reception partners.

High school diploma or equivalent. Previous medical reception experience required. Internal Receptionist2 candidates must have at least two years’ experience in a Receptionist1 position with Mercyhealth or be cross‑trained in 3 or more clinic departments or locations.

N/A

Understands and demonstrates Critical Moments of Service techniques and standards; ensures reception and lobby areas are well maintained and clean; may be required to work flexible hours and overtime during peak hours; performs all other duties as assigned; may assist in new partner orientation, training and mentoring; active participant in established performance improvement projects; may be responsible for working in alternate locations.

Some independent judgment is required, but alternatives are limited by standard practices or procedures.

$17.92 – $26.88 per hour.

• Medical, Dental, Vision
• Life & Disability Insurance
• FSA/HSA Options
• Generous, accruing paid time off
• Paid Parental and caregiver leave
• Career advancement and educational opportunities
• Tuition and certification reimbursement
• Certification Reimbursement
• Well‑Being Programs
• Employee Discounts
• On‑Demand Pay
• Financial Education
• Annual recognition/awards events
• Partner appreciation days
• Family entertainment/attractions discount
• Community service/improvement opportunities

Mercyhealth is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.