Procurement Technician - Procurement

Expedites purchase orders by verifying with the vendor the status of the delivery of goods ordered and purchased by WRFCHC and recording the information received on the purchase order. Prepares purchasing documents for payment of goods and services received by WRRCHC by performing the three-way match of the invoice, the shipping and receiving copy, and departmental approval copy, determining that the order is complete and ready for payment, forwarding the appropriate documents to Financial Services for payment, and entering pertinent information regarding the purchase order on the database to update the procurement system.

Resolves vendor and department problems regarding purchase orders by contacting the vendor and providing additional requested information, verifying the invoices for purchase orders, confirming delivery dates, correcting other discrepancies, verifying the status of purchase orders for departments, and assisting in identifying unknown shipments that are delivered to the Receiving Dock.

Provides requested information regarding vendors and/or purchases by performing price comparison, specifications, and delivery dates to assist in determining the best bid, track the status of requisitions, contracts, and orders, and calculate relevant costs. Assists other staff with the distribution of requisition requests, policy and procedures inquiries, and other related duties, processing requisitions or other related documents, and filling in for other staff as needed.

Maintains all WRFCHC equipment (tagging, inputting, and transferring) to prevent wasted or used by unauthorized personnel. Assists with yearly inventories with department property custodians to ensure any inventory or assets of WRFCHC are safely and securely stored so there is no theft or damage. Maintains working relationships with established vendors, federally funded programs, state funded programs, and all other tribal programs for the purpose of sound management practice.

Performs other duties as assigned to maintain and enhance the operation of the program.