Staffing Specialist​/Human Resources Assistant

Staffing Specialist / Human Resources Assistant Role Type:
Part-time (Approximately 20 hours per week
-ability to become full time)

Reports To:

Vice President of Administration (VPA)
About the Role We are seeking an organized, candidate-focused Staffing Specialist / Human Resources Assistant to support core human resources operations, clinical staff recruiting, employee record-keeping, and administrative workflows. Operating under the direction of the Vice President of Administration (VPA), you will play a key role across the entire employee lifecycle—from active recruiting and applicant screening to onboarding, software administration, and time-off tracking.

Key

Skills & Qualifications
· Recruiting & Talent Sourcing:

Experience with active candidate outreach, phone screening, interview scheduling, applicant tracking, and job board posting.
· HR Lifecycle Administration:
Familiarity with new hire onboarding, benefits account setup, performance review tracking, time-off logging, and offboarding procedures.
· Systems Administration & IT Support:
Tech-savvy approach with the ability to manage operational platforms, spreadsheets, digital personnel files, and hardware tracking logs.
· Professional Communication:
Strong written and verbal communication skills for candidate reach-outs, team collaboration, and executive administrative typing.
· Organization & Event Coordination:
High attention to detail for calendar management, record integrity, and career fair planning and follow-up.

Primary

Duties & Responsibilities Talent Acquisition & Recruiting
· Active Sourcing & Postings:
Post job openings and conduct active candidate reach-outs across Indeed, Linked In, and Handshake.
· Screening & Candidate Contact:
Perform initial candidate contact, conduct phone interviews, coordinate first-round interviews and candidate testing, and maintain application records.
· Therapist Candidate Engagement:
Send recruiting emails, explore new recruiting channels, maintain continuous contact with therapist applicants, plan site visits, and send polite notifications to unselected candidates.
· Career Fairs:
Register for, plan, attend, and coordinate full post-event follow-up for career fairs alongside department team members.

HR Administration & Onboarding
· Personnel Records:
Create, update, and maintain official digital/paper employee files, contact lists, annual review schedules, and Google Groups.
· New Employee Orientation:
Plan and conduct onboarding orientation for new hires and set up initial user accounts.
· Benefits Enrollment:
Create benefit accounts, send enrollment emails, and follow up prior to employee eligibility dates.
· Time-Off & Absence Tracking:
Post time-off requests, maintain time-off Google Calendars, and track employee absences.
· Performance Reviews:
Track and issue timely notifications for introductory and annual performance reviews.
· Offboarding:
Complete exit check sheets and separation paperwork, close out accounts, and notify internal teams.

Systems Administration & IT Coordination
· Software Management:
Administer operational software platforms including Prompt, Weave, G-Suite, Eddy, Equitable, and Limber.
· IT & Device Tracking:
Track computer and hardware assignments and coordinate IT issues directly with contractors.

Employee Engagement & Administrative Support
· Employee Recognition:
Coordinate work anniversary and birthday recognitions in partnership with the Marketing department.
· Executive Support:
Assist the VPA and CEO with special operational projects, policy creation, operational procedure documentation ('hat' write-ups), and typing.