Administrative Assistant

QXO is a leading distributor and installer of building products serving an $800 billion market. The company’s mission is to modernize the building products industry through advanced technology and a best-in-class customer experience. QXO is North America’s largest distributor and installer of insulation, the second-largest distributor of roofing products, the second-largest publicly traded distributor of lumber and building materials, and the largest distributor of waterproofing products.

The company is targeting $50 billion in annual revenue within the decade through accretive acquisitions and organic growth. For more information, visit

The Associate, Operations Support provides administrative and operational support across Production, Shipping, and Receiving to help ensure materials, orders, documentation, and deliveries move efficiently through the facility. This role coordinates production schedules and documentation, communicates with builders and internal teams, and provides backup support for shipping and receiving activities as operational needs require.

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities while working closely with Production, Shipping, Receiving, Inventory Control, Purchasing, Order Entry, and customer-facing teams.

• Support daily production operations through scheduling, documentation, and cross‑functional coordination
• Coordinate production confirmation schedules with builders and internal teams
• Work with builders and Order Entry to confirm production requirements and maintain an efficient production schedule
• Print, organize, and distribute production labels and related documentation
• Organize production jobs in the appropriate sequence based on established schedules and priorities
• Monitor production‑related information for accuracy and communicate discrepancies or changes to appropriate team members
• Help ensure Production teams have the documentation and information needed to complete scheduled work
• Maintain organized production records and supporting documentation

• Provide backup support to the Shipping department based on staffing and operational needs
• Assist with routing trucks and coordinating delivery requirements
• Create and process backorders when required
• Assist with invoicing and shipping‑related documentation
• Work with builders, Field Managers, Order Entry, and other internal teams to resolve shipping discrepancies
• Help coordinate solutions that support complete and on‑time customer deliveries
• Upload shipping paperwork, delivery documentation, and delivery photos into company systems
• Maintain accurate and organized shipping records
• Communicate shipping issues or delivery concerns promptly to the appropriate teams

• Provide backup support to the Receiving department based on staffing and operational needs
• Receive incoming deliveries within company systems
• Assist with maintaining accurate receiving records and documentation
• Identify receiving discrepancies and communicate them to Inventory Control, Receiving, Purchasing, and other appropriate teams
• Help ensure incoming material information is processed accurately and efficiently
• Support resolution of quantity, documentation, or inventory discrepancies associated with incoming deliveries

• Serve as a communication link between Production, Shipping, Receiving, Inventory Control, Purchasing, Order Entry, builders, and other operational partners
• Communicate schedule changes, discrepancies, and operational needs clearly and promptly
• Follow up on outstanding issues to support timely resolution
• Help maintain accurate information across operational systems and documentation
• Prioritize…