Senior Administrative Assistant; Administrative Support Assistant III - Global Network

Senior Administrative Assistant (Administrative Support Assistant III) – Global Payment Network

Capital One is looking for an exceptionally bright, multitasking, and self‑motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast‑paced tech‑savvy environment. You will partner with multiple executives to handle administrative tasks, freeing up their time to focus on department and company goals. As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team, playing a pivotal role in ensuring a well‑run, efficient, productive, and happy team.

• Manage daily calendars for multiple executives, demonstrating flexibility and problem‑solving abilities to adjust or prioritize schedules based on last‑minute changes.
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences.
• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems.
• Drive key team activities and events (e.g., all‑hands meetings, team meetings, conferences, ordering supplies, and social events).
• Prepare professional business communication documents including memos, letters, and emails.
• Build and maintain good business relationships with executives and administrative staff across the organization.
• Participate in general administrative duties (copying), distribute mail, and support ad‑hoc projects, committees, and group events.
• Promote a fun and team‑oriented work environment.

• High School Diploma, GED, or equivalent certification.
• At least 2 years of administrative experience.
• At least 2 years of experience with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.

• Associate’s Degree.
• At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast‑paced environment.
• At least 3+ years of calendar management supporting multiple executives.
• At least 1+ year of meeting and event planning experience.
• Experience setting up video conference and Zoom/Skype technology for meetings.
• Experience planning ahead and managing time effectively.
• Excellent written and verbal communications.
• Excellent organizational skills.
• Fluent in written and verbal English and Spanish.

Riverwoods, IL: $73,500 – $83,900 for Admin Support Assistant III. Candidates hired in other locations will receive the applicable pay range for that location.

Capital One offers a comprehensive, competitive, and inclusive set of health, financial, and other benefits that support your total well‑being.

No agencies please.

Capital One is an equal‑opportunity employer (EOE, including disability/veteran) committed to non‑discrimination in compliance with applicable federal, state, and local laws. Capital One promotes a drug‑free workplace.