Facilities Support Coordinator; Part Time

Facilities Support Coordinator (Part Time) page is loaded## Facilities Support Coordinator (Part Time) remote type:
On-site locations:
Riyadh, SAUtime type:
Part time posted on:
Gisteren geplaatstjob requisition :
REQ
472436
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Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facilities Coordinator role is a client-facing role based at client's serviced office in Riyadh and is responsible for delivering exceptional customer services by combining front-of-house reception duties with facilities coordination. This position ensures a welcoming, professional environment for all employees and visitors, while supporting the seamless operation and maintenance of the site.

Key Responsibilities:

* The employee will be responsible of raising Purchase Requests and process Monthly Invoices.
* Coordination between employees requests and the building management, requests such as: consumables, meeting rooms and space bookings, managing access requests, workplace matters and parking issues, supervise to maintain the office in a proper manner.
* Coordination between Client's management and the building management, validating invoices, support HSE audits, support security surveys, liaise with different cient teams to arrange services for Saudi Employees.
* Tracking and updating various reporting.
* Update space occupancy using Client's tools and software.
* Engage visitors and employees to ensure they feel warmly welcomed and assisted in a helpful and timely manner
* Act as a central point of contact for client and landlord to manage all facilities related tasks in the office
* Monitor and maintain the front of house and surroundings to ensure a safe, clean, organized environment that reflects brand standards
* Execute the badging process for employees, visitors, and third-party providers
* Create work orders for maintenance, safety, and security concerns through the appropriate channels/systems
* Partner with facility services and management teams to maintain a safe, comfortable environment and proactively coordinate meetings, events, and daily operations
* · Conduct regular facilities inspections and audits to ensure a self, well maintained environment
* Manage client facilities service providers on a day-to-day basis
* Manage and support facilities projects depending on scope and spend
* Raise purchase orders and check invoices for facilities related services
* Support meeting and event services, including room bookings, setup, and coordination with catering and AV teams
* Liaise with landlord, vendors, contractors, and building management to resolve issues and ensure service delivery
* Identify potential risks and escalate as appropriate to ensure no privacy breach, security incident, or disruption to operations
* · Perform ad hoc assignments and provide administrative support for seamless and timely delivery of services Qualifications
* Minimum 3 years of previous customer service, hospitality, or facilities-related experience
* Experience in SAP (Ariba Sourcing and Ariba Procurement)
* Strong interpersonal skills and a passion for hospitality and service excellence
* Ability to multi-task, prioritize, and manage shifting daily priorities while ensuring consistent and elevated guest experiences
* Working knowledge of Microsoft Office suite (Teams, Excel, PowerPoint, Word, Outlook)
* Ability to perform minimal physical activity such as carrying small packages
* Flexibility and positive attitude in managing daily operations

Additional Information
* May be required to support onboarding, colleague engagement initiatives, and site tours for new hires
* Expected to proactively communicate and collaborate with internal…