Senior Document Controller

Job Title:

Senior Document Controller

A. Project Description

We are serving in capacity of Program Management Office (PMO) consultant.

The program is a major urban refurbishment in Riyadh, featured by a densely populated and highly built-up area.

The program is primarily a “brownfield” development and includes a significant number of heritage structures having historic value.

Our PMO team is collocated with our client and functioning under a unified team framework.

We are under a multi-year agreement with extension possibility.

• Bachelor’s degree in Information Management, Records Management, Library and Information Science, Engineering, Business Administration, or a related discipline
• Post graduate degree preferred.
• Relevant professional certification in Document Control / Information Management preferred

• Minimum 10+ years of hands‑on experience in Document Control and Knowledge Management in a fast‑paced and dynamic environment in a development organization, working on large‑scale development projects.
• Experience with in KSA / GCC essential.

• Practical knowledge of Aconex or software is highly desirable
• Strong knowledge of document control standards, procedures, version control and archival practices.
• Proficiency in Electronic Document Management Systems (EDMS) and collaboration platforms (e.g. CDEs, SharePoint or similar)
• Good understanding of regulatory and governance context for development projects in KSA
• Familiarity with project lifecycle stages and documentation needs across design, tendering and procurement, construction and handover
• Excellent written and verbal communication skills with working knowledge of a project management office environments and its diversified members.

• Serve in a lead role for data and document management, including its registry, storage, and retrieval – and oversee the quality and work product of subordinate staff
• Supervise document control staff and coordinate daily workloads and priorities
• Provide guidance and coaching on procedures, systems and quality requirements
• Monitor team performance against agreed Key Performance Indicators (KPIs) and report any issues to PMO leadership

• Develop, implement and maintain document control procedures, naming conventions and workflows.
• Manage the configuration and day‑to‑day operation of the electronic document management system / common data environment.
  
  Oversee registration, quality check, distribution, revision control and archiving of all project documents and correspondence.
• Ensure compliance with document control procedures through regular checks and support internal/external audits.
• Act as main point of contact for document control matters, providing training and support to project teams and stakeholders.
• Support knowledge management by maintaining structured repositories and promoting best practices in information sharing.

• Approved Document Control Plan, procedures and standard templates.
• Fully operational EDMS/CDE with accurate and up‑to‑date document registers and logs.
• Periodic document control status reports and KPIs for PMO and client stakeholders.
• Audit‑ready, well‑structured electronic archives meeting retention and traceability requirements.
• Basic user guides and training materials on document control processes and systems.