Document Controller

Company Profile:

Established in 1985 in Riyadh,
Dar Al Majd Consulting Engineers (DAMCE) is a leading engineering consultancy in Saudi Arabia. With over 220 employees, DAMCE provides professional engineering services across a wide spectrum of projects for government and private sectors.

• Bachelor’s degree in Business Administration
• Minimum of 15 years of international experience in document control or related fields
• Familiarity with EDMS Aconex
• Relevant affiliations
  , if any
• Saudi Council Membership – Mandatory

• Establish and maintain workflow and record-keeping systems for electronic and hard copy documents
• Prepare, distribute, organize, and file all technical and commercial documents in compliance with client standards, legal, and business regulations
• Minimum of 10 years’ experience in document management for infrastructure development projects and construction industry
• Receive and archive project engineering drawings/documents as per project drawing index and data handover
• Maintain logs for incoming and outgoing correspondence including letters, MOMs, transmittals, invoices, drawings, etc.
• Liaise with document originators, engineers, and personnel to resolve discrepancies and ensure understanding of departmental procedures
• Manage Electronic Data Management System (EDMS) through Aconex
  , including indexing, storing, and retrieving a wide variety of document types
• Convert paper documents to digital format using scanning software linked to EDMS
• Review documents for regulatory compliance
  , manage revisions, and archive outdated versions
• Distribute documents to clients, main consultants, and sub-consultants, and ensure they take necessary actions as part of the document flow
• Create master document templates and forms
  , and train employees on their usage
• Prepare and update document control procedures
• Ensure compliance with client and consultant procedures in the document flow process
• Carry out administrative duties as required
• Strong verbal and written communication skills
• Must be working in KSA with transferable Iqama

• Minimum experience:
  
  15 years
• Maximum experience:
  20 years
• Any nationality
• Location:
  
  Anywhere in the Kingdom of Saudi Arabia
• Language:
  Proficient in English
  ;
  Arabic is an advantage
• Salary:
  To be offered upon interview

• Proven ability to establish and maintain effective filing and archiving systems
• Extensive knowledge of electronic data management systems (EDMS), client/contractor/supplier document controls, technical libraries, codes, standards, and legislation
• Strong knowledge of document management in compliance with client standards and procedures
• Proficiency in EDMS tools such as Aconex
• Ability to convert, review, revise, and archive documents accurately
• Strong communication, coordination, and training skills
• Detail-oriented and organized with ability to handle high-volume documentation