Administrative Assistant

Overview

The Admin Assistant - Travel Management is responsible for coordinating, managing, and supporting all employee travel-related activities across the organization. This role ensures efficient travel planning, cost control, policy compliance, and seamless coordination with employees, management, and external travel service providers.

• Travel Coordination & Management
  • Manage end-to-end travel arrangements including flight bookings, hotel accommodations, transportation, and visa support.
  • Coordinate domestic and international travel plans for employees and management.
  • Ensure all travel arrangements align with company travel policies and budget guidelines.
  • Handle last-minute changes, cancellations, and emergency travel requirements efficiently.
• Vendor & Agency Coordination
  • Liaise with approved travel agencies, airlines, hotels, and service providers.
  • Negotiate and manage preferred rates and travel packages where applicable.
  • Monitor service quality and resolve travel-related issues with vendors.
• Documentation & Compliance
  • Maintain accurate travel records, itineraries, approvals, and expense documentation.
  • Support visa processing, travel insurance, and government travel requirements.
  • Ensure compliance with internal policies and external travel regulations.
• Cost Control & Reporting
  • Track travel expenses and support reconciliation with Finance.
  • Prepare travel cost reports and summaries for management review.
  • Identify cost-saving opportunities and support travel optimization initiatives.
• Administrative Support
  • Provide general administrative support related to travel and logistics.
  • Respond to employee travel inquiries and provide guidance on travel procedures.
  • Coordinate with HR, Finance, and Operations teams as required.

• Qualifications
  • Diploma or Bachelor's degree in Business Administration, Management, or a related field.
• Experience
  • 2-4 years of experience in an administrative role with hands-on travel management responsibilities.
  • Experience managing corporate travel in a medium to large organization is preferred.
• Knowledge
  • Strong understanding of corporate travel processes and policies.
  • Familiarity with travel booking systems and coordination with travel agencies.
  • Basic knowledge of visa procedures and international travel requirements.
• Skills
  • Strong organizational and multitasking skills.
  • Excellent communication and coordination abilities.
  • High attention to detail and accuracy.
  • Ability to handle urgent travel requests under pressure.
  • Proficient in Microsoft Office (Excel, Word, Outlook).
• Traits
  • Proactive, reliable, and service-oriented.
  • Strong sense of responsibility and confidentiality.
  • Flexible and adaptable to changing priorities.
  • Team player with a professional attitude.

• High-performing and fast-paced work environment
• Comprehensive Health Insurance
• Rewards and recognition
• Learning & Development

Bayut is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.