Personal Assistant

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative and personal support to a senior executive. The role requires exceptional communication skills in English, meticulous attention to detail, and the ability to manage multiple priorities in a fast-paced environment. This position plays a critical role in ensuring seamless daily operations, optimizing time management, and maintaining professional excellence in all interactions.

• Manage and maintain executive calendars, scheduling meetings, appointments, and travel arrangements.
• Coordinate domestic and international travel logistics including flights, accommodations, visas, and itineraries.
• Prepare meeting agendas, presentations, correspondence, and reports in fluent English.
• Handle all English correspondence including emails, letters, and official communications with professionalism.
• Screen and prioritize incoming calls, emails, and requests on behalf of the executive.
• Liaise with internal teams, external stakeholders, clients, and partners in English and Arabic as needed.

• Organize and maintain confidential files, documents, and records with strict discretion.
• Prepare expense reports, invoices, and process reimbursements accurately and timely.
• Manage office supplies, contracts, and administrative procedures.

• Organize and coordinate business meetings, conferences, and corporate events.
• Take detailed meeting minutes and follow up on action items and deadlines.
• Ensure all logistical arrangements are executed flawlessly for events and engagements.

• Assist with personal errands, appointments, and household coordination as required.
• Manage personal schedules and commitments to ensure work-life balance for the executive.
• Handle ad-hoc requests and special projects with flexibility and initiative.

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum 3–5 years of experience as a Personal Assistant, Executive Assistant, or similar role.
• Fluency in English (written and spoken) is mandatory.
• Proficiency in Arabic is highly preferred.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities with excellent time management skills.
• Discretion and ability to handle confidential information with integrity.
• Exceptional English communication and writing skills.
• Highly organized with strong attention to detail.
• Proactive problem-solving and decision-making abilities.
• Professional demeanor and interpersonal skills.
• Adaptability, flexibility, and resourcefulness.
• Integrity, confidentiality, and trustworthiness.