Executive Office Manager

The Executive Office Manager plays a key role in ensuring the smooth, efficient, and compliant operation of the executive office. This position provides high-level, confidential support to senior leadership by managing all complex administrative functions, meticulously controlling the office budget, and streamlining operational workflows. The Manager acts as a central liaison for board/committee coordination and a primary point of contact for internal and external stakeholders, ensuring the executive team operates with maximum professionalism and organizational efficiency.

• Manage day-to-day operations of the executive office, including administrative support, scheduling, and office logistics.
• Provide high-level executive support to C-suite leaders, including calendar management, travel arrangements, and meeting coordination.
• Act as the point of contact between executives and internal/external stakeholders.
• Prepare, review, and manage confidential correspondence, reports, and presentations.
• Organize and facilitate executive meetings, board meetings, and offsite events; take meeting minutes and track action items.
• Supervise and mentor administrative staff, ensuring workflow efficiency and professional development.
• Travel with executives as needed to provide on-the-ground support for meetings, events, and business engagements.
• Maintain office systems, policies, and procedures to support organizational goals.
• Support special projects and company initiatives as directed by executive leadership.
• Ensure compliance with company policies, data security, and confidentiality requirements.

• Education: Bachelor’s degree in Business Administration, Management, or related field (or equivalent experience).
• Work Experience: Minimum of 5+ years of executive-level administrative or office management experience.
• Language: Strong English written and verbal communication skills.

• Executive Tech Mastery: Expert proficiency in the executive tech stack: advanced scheduling, video conferencing, and digital document control.
• Financial & Expense Governance: Manages, tracks, and reconciles the office budget and expense reporting, ensuring strict financial compliance.
• Governance & Board Support: Expertly manages high-level meeting procedures, including preparing agendas, compiling confidential materials, and tracking action items.
• Office & Vendor Operations Oversight: Functional expertise in managing the physical executive office environment, coordinating external vendor relationships, and overseeing administrative support staff to maintain smooth daily operations.