Executive Assistant​/Receptionist

Reception & Office Coordination

You will be responsible for the day‑to‑day running of reception by:

• Welcoming visitors and ensuring a professional, friendly front‑of‑house experience
• Managing incoming calls, emails and deliveries
• Coordinating meeting rooms, guest access and refreshments
• Supervising the reception and shared areas
• Acting as the first point of contact for general office queries
• Liaising with facilities, IT and building management when needed

• Managing calendars, meetings and room bookings
• Coordinating internal and external meetings
• Preparing agendas, documents and basic presentations
• Handling travel bookings and itineraries
• Managing expenses, invoices and basic reporting
• Following up actions and deadlines to keep work moving
• Acting as a trusted point of contact for stakeholders

• Maintain organized digital and paper filing systems
• Support onboarding logistics for new starters
• Assist with ad‑hoc projects and administrative tasks
• Maintain confidentiality at all times

• Stays calm when reception is busy
• Can priorities across three executives without prompting
• Spots issues early and fixes them before they escape
• Communicates clearly and professionally
• Is comfortable saying “I’ll come back to you” rather than guessing

• Experience in a receptionist, EA or office support role
• Able to be in the office every day
• Strong organization and time management skills
• Clear written and verbal communication
• Confidence dealing with senior stakeholders and visitors
• Good working knowledge of Outlook, Word, Excel and Teams ( and Concur)

• Experience supporting multiple executives
• Experience in a corporate or professional services environment
• Fluent in English and Arabic

• Hands‑on and proactive
• Reliable and discreet
• Comfortable switching between tasks
• Happy to be office‑based as a visible presence

• Bachelor's degree in a relevant field or equivalent combination of education and experience
• Typically, 4+ years of relevant work experience
• Proven experience in administration
• Proficiencies in administration and analysis
• A continuous learner that stays abreast with industry knowledge and technology