Administrative Assistant - Saudi

About the Role

We are passionate about our business and culture, and are seeking individuals with that same drive.

• Meet and greet clients and visitors in a friendly and courteous manner.
• Keep the reception area clean and tidy.
• Prepare refreshments for guests.
• Collect mail from the P.O. Box and distribute it to the relevant people.
• Answer calls, direct them to the concerned person or take a message and relay it.
• Monitor and order pantry and office supplies.
• Support client activities and requirements in a proactive manner: take messages, pass on information, deal with simple queries, meet and greet at client events.
• Proactively manage diaries, coordinate and schedule meetings, reserve conference rooms, set up conference calls.
• Manage client contacts and inbox for bankers.
• Photocopy and scan documents.
• Make travel arrangements – book flights, ground transportation, lodging and entertainment for business travel (domestic & international); prepare itineraries and visas.
• Use Concur to process and monitor expenses, ensuring prompt payment and reconciling with AMEX statements.
• Perform other duties or special projects as requested by the office manager and/or bankers.

• Right to work in Saudi Arabia without employer sponsorship.
• Proficiency in all Microsoft Office packages (Word, Excel, PowerPoint).
• Previous experience in the professional services sector or similar background.
• High level of organizational skills.
• Excellent communication skills, both written and verbal.
• Previous experience working in a fast‑paced environment.
• Strong attention to detail.

We are an equal opportunity employer and are committed to promoting diversity, preventing discrimination and providing a supportive and inclusive working environment. We seek to ensure that we recruit from a diverse talent pool and that all applicants are treated fairly at each stage of the recruitment process. Applicants are considered for employment opportunities without regard to any characteristic or status protected under any applicable law in the location of the role.