Finance & Admin Officer

Introduction

Chemonics Arabia seeks a Finance & Admin Officer to support the financial management, administrative operations, and compliance functions of its Riyadh office. This is a junior-to-mid-level role suited for detail-oriented professionals with foundational experience in corporate finance, accounting, and office administration, ideally within the KSA regulatory environment.

The Finance & Admin Officer will support Chemonics Arabia's finance and administration functions. As part of the operational backbone, this role sits at the intersection of financial management and reporting, accounting, procurement support, and office administration, with direct accountability for ensuring that the company's day-to-day financial transactions are accurately recorded, compliant with KSA regulatory requirements, and aligned with Chemonics International's global policies and procedures.

The role covers the full spectrum of Chemonics Arabia's operational finance and admin needs, including accounts payable and receivable, payroll coordination, government portal management, vendor relations, and general administrative support to the Riyadh office.

• Process and record all financial transactions including accounts payable, accounts receivable, petty cash, and bank reconciliations in accordance with Chemonics and local regulatory accounting standards.
• Prepare and submit monthly financial reports, expense summaries, and supporting documentation to Chemonics International HQ and local management.
• Support the preparation of annual budgets, quarterly forecasts, and cash flow projections in coordination with the Operations Lead.
• Manage staff expense claims and reimbursements, verifying accuracy, completeness, and compliance with company travel and procurement policies.
• Maintain organized audit‑ready financial records, ensuring all transactions are properly documented and filed.

• Coordinate monthly payroll preparation and submission, ensuring accurate calculation of salaries, allowances, deductions, and end‑of‑service benefits (EOSB) in line with KSA Labor Law.
• Administer GOSI (General Organization for Social Insurance) registrations, monthly contributions, and related compliance filings.
• Support Iqama and work permit processes in coordination with the Government Relations Officer (GRO), tracking renewals and ensuring timely compliance with Muqeem and QIWA requirements.
• Maintain up‑to‑date staff records including contracts, HR documentation, and benefit entitlements.
• Liaise with GOSI, ZATCA, Zakat, Tax, and Customs Authority and other relevant government agencies on routine compliance matters.

• Support the procurement of office supplies, services, and equipment in accordance with Chemonics internal controls and approval procedures.
• Maintain a vendor roster, track purchase orders, and process invoices for timely payment.
• Obtain and evaluate quotations from suppliers, documenting selection rationale and ensuring value for money.
• Track and manage office assets, maintaining an updated asset register and flagging items due for renewal, maintenance, or disposal.

• Manage day‑to‑day banking transactions including payment processing, wire transfers, and bank statement reconciliation.
• Coordinate with the company's corporate bank (currently SAB) on account operations, signatory updates, and required documentation.
• Maintain active access and credentials for key KSA government portals including ZATCA, GOSI, MISA, QIWA, Muqeem, and Nafath, ensuring registrations, renewals, and filings are completed on schedule.
• Administer WPS (Wage Protection System) salary transfers, ensuring timely and compliant processing of each payroll cycle.

• Manage the day‑to‑day administrative operations of the Riyadh office, including facilities coordination, supplies management, and vendor relationships.
• Support the onboarding of new staff and consultants, including desk setup, IT coordination, access provisioning, and orientation to office procedures.
• Maintain office filing…