Executive Assistant

The Executive Assistant of Step Stone Group will provide high‑level administrative support to four senior‑level executives.

• Monitor heavy and fluctuating calendars, manage a high volume of calls, emails, and flow of communication.
• Compose, draft, proof, edit, and finalize correspondence including email and other documents.
• Screen all calls for executives and handle all inquiries within capacity.
• Track executives’ meetings and necessary follow‑ups.
• Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from executive notes and directives.
• Plan and coordinate monthly and weekly team meetings as requested.
• Maintain familiarity with Step Stone Group policies as outlined in the handbook and online, including travel, personal stock, IT and record retention.
• Handle planning logistics for complex domestic and international trips using the firm’s contracted travel agency, providing detailed itineraries, agendas, directions and backup materials.
• Prepare expense reports in a timely manner ensuring accuracy and submit in accordance with firm policy.
• Anticipate and resolve calendar problems, communicate potential changes immediately.
• Schedule and coordinate complex meetings and executive events requiring detailed logistics, handling and problem solving.
• Inform attendees of dates and times, reserve meeting space, ensure appropriate equipment and materials are available, and coordinate hospitality services as needed.
• Assist with various Step Stone Group off‑site meetings as requested in an upbeat and professional manner.
• Liaise with clients, investors, guests and all Step Stone Group personnel in a professional and courteous manner adhering to culture and values statements.
• Act discreetly and professionally with sensitivity to the confidential nature of the firm’s business, consistently uphold confidences and use information only in the course of performing the job.
• Act as a team player, take on additional tasks to support colleagues and the firm, offer to help before being asked, give credit where credit is due, and contribute to a productive, pleasant and safe working environment.
• Assist and provide phone coverage for additional executives when necessary.
• Assist Step Stone Group guests with general office support, reservations, travel, dinner and local transportation.

• Minimum of five years’ experience providing administrative support in a financial institution.
• College degree preferred.

• Ability to manage highly sensitive confidential information with complete discretion.
• Demonstrated sound judgment and skill in developing and maintaining professional relationships that reflect positively on Step Stone Group.
• Ability to manage a high volume of work and prioritize tasks and projects based on urgency.
• Strong focus on attention to detail, accuracy and thoroughness.
• Excellent verbal and written communication skills; able to present ideas clearly and facilitate open multi‑directional information flow.
• Effective team player who can collaborate or make independent decisions as needed.
• Technically proficient with advanced computer skills using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and capable of producing and editing spreadsheets and presentations quickly and accurately.
• Ability to perform general office duties, including the creation of presentation materials such as decks and use of iPads.