Executive Assistant & Operations Coordinator

Overview

We are seeking a highly organized proactive and detail-oriented professional to support the CEO while coordinating operations across multiple companies. This role also includes overseeing the day-to-day operations of a startup and contributing to the development of internal systems and processes. The ideal candidate will act as a key point of coordination, ensuring alignment across teams and supporting efficient execution of priorities at both executive and operational levels.

• Executive Support:
  • Manage the CEO’s calendar, appointments, and schedules
  • Coordinate internal and external communications
  • Prepare reports, presentations, and official documents
  • Follow up on action items and ensure execution across teams
• Cross-Company Coordination:
  • Coordinate administrative tasks across multiple entities
  • Organize meetings and ensure effective communication between stakeholders
  • Manage documentation, correspondence, and administrative workflows
• Startup Operations:
  • Oversee daily operational activities of the startup
  • Monitor team progress and ensure timely completion of tasks
  • Prepare routine operational reports for management
  • Assist in developing and implementing internal processes and procedures
  • Identify opportunities to improve operational efficiency

• Bachelor’s degree in Business Administration or a related field (preferred)
• 3 to 6 years of experience in Executive Assistant, Operations, or Administrative roles
• Strong organizational and time management skills
• Ability to manage multiple priorities in a fast-paced environment
• Excellent communication and interpersonal skills
• High level of professionalism and confidentiality
• Fluency in Arabic required;
  English proficiency is an advantage
• Experience in startup environments preferred

• Proactive mindset and ability to take initiative
• Strong attention to detail
• Problem‑solving and decision‑making abilities
• Ability to work independently and collaboratively
• High ownership and accountability